Office Manager Technical Writer

Job Title: Office Manager/Technical Writer

Job Summary:
The Office Manager will provide support for the on-site program team. Position will assist with technical writing, editing, and reviewing for all support for all outgoing written communication. The office manager will handle office planning, financial system management, quarterly report publishing, office supply purchasing and inventory, and property inventory.

This opportunity is 90% office management, 5% technical documentation writing and 5% accounting support. 

Duties/Responsibilities:
•    Provide office planning, financial system management, quarterly report publishing, office supply purchasing and inventory, and property inventory for the Central Office.
•    Credit Card reconciliation and statement recording
•    BIA Purchase Requests
•    Track and report costs associated with personnel, travel and client-directed credit card purchases. Use approved tracking and management tools to illustrate budgeted, current, cumulative, and remaining dollars.
•    Regional Travel Spreadsheets, Email Notifications & Trip Reports
•    Onsite project management support to oversee and coordinate tasks while optimizing shared resources to ensure delivery times and quality of service for all tasks and subtasks.
•    Provide assistance with Microsoft Office applications to government staff.
•    Provide support to government staff and central office.
•    Provide onsite technical writing/reviewing/editing for outgoing written communication, policy documentation, technical reports, and scientific documents.
•    Review and edit reports and documentation produced by government staff and contractors.
•    Perform or assist in the review or writing of policy documents.
•    Assist/coordinate software/hardware identification, purchasing, and deployment.
•    Building security and door access
•    Other duties as assigned.

Required Skills/Abilities:
•    Excellent writing skills (including technical writing).
•    Advanced knowledge of MS Excel (budgeting and reports), MS Word (editing, margins, formatting) and MS Access.
•    Knowledge of the principles, concepts, and practices of scientific writing and editing, including documented skills in writing and editing technical documents.
•    Knowledge of publishing methods to analyze, interpret and integrate information into a variety of formats (print, digital, and Web) suitable for publication and public media.
•    Knowledge of the application of principles, practices, and methods of English composition to revise material for better understanding by a target audience.
•    Generate reports to present data in clear and easily understandable manner.
•    Run the front desk, take meeting notes, scan documents and must be able to lift over 20lbs.
•    Budgeting, purchasing, accounts payable, shipping/receiving.

Education and Experience:
•    BA or BS in writing or an office management related field.
•    At least 4 years of experience in analyzing and preparing documentation, writing, editing, and interpreting technical documentation standards and preparing documentation accordingly.

Work Environment:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
•    Some lifting of files, opening cabinets.
•    Ability to lift up to 20lbs.
•    Bending or standing as necessary.

Work Environment: While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

What To Know

Sealaska and its affiliates do not make job offers without first conducting live in-person or virtual interviews, and they do not conduct interviews by email/text. Please be sure to confirm the legitimacy of all job postings on the sealska.com careers page and https://jobs.dayforcehcm.com/en-US/sealaska/CANDIDATEPORTAL careers site before sharing any of your personal information.

Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. 

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees.  As a Native-owned company, Sealaska Corporation is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Sealaska Corporation is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

*“Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.