Project Office Manager

Overview

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

What you will be doing

• Maintain online filing system - Procore

• Prepare, track, and log Requests for Information (RFIs)

• Manage submittals (review, track approvals, maintain logs)

• Coordinate with subcontractors, architects, and engineers

• Maintain project documentation and drawings

• Assist with project scheduling and reporting

• Ensure compliance with contract documents and specifications
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.

• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.

• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.

• Coordinates asset distribution and tracking for assigned employee group or project.

• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.

• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.

• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)

What we are looking for

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

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