Accounting & Office Manager

WAGE:

This will be a salary, exempt position. Annual salary will be between $50,000-$60,000, based on qualifications and experience

SCHEDULE:

Schedule may vary based on business need. This position is considered a 40 hours per week position. Flexibility with schedule is possible.

LOCATIONS:

This position will be in the office of Heritage Building Maintenance.

JOB SUMMARY:

The accounting assistant will provide direct support to the President & Head of Finance by owning the day-to-day accounting and office operations. This role requires someone who is detail-obsessed, self-directed, and intuitive enough to anticipate what's needed without being told twice. This position would catch errors before they become problems. They wouldn’t wait to be told what’s next. They take pride in a job done right.

ESSENTIAL JOB FUNCTIONS

• Prepare and process daily bank deposits; ensure records are accurate and reconciled to source documents
• Manage accounts payable: verify invoices, enter bills, process payments, maintain vendor files
• Manage accounts receivable: apply payments, monitor aging, follow up on outstanding balances
• Generate and send invoices accurately and on schedule
• Maintain organized financial files and records (digital and physical)
• Manage office operations: vendor relationships, organization and general upkeep.
• Handle general office clerical duties: mail, phones, filing, data entry
• Communicate with vendors and customers to resolve billing or payment questions
• Flag discrepancies or anything that looks "off" proactively
• Support light administrative needs for leadership as they arise.

KNOWLEDGE, SKILLS & ABILITIES:

• 3+ years’ experience in bookkeeping, accounting support, or office administration
• Strong proficiency in accounting software and Microsoft Office (especially Excel)
• Exceptional attention to detail, not "good," exceptional
• High work ethic and reliability; you show up and follow through

• Ability to work independently, anticipate needs, and problem-solve without constant direction
• Strong organization skills and ability to manage multiple priorities.
• Discretion with confidential financial information
• Clear communication skills

QUALIFICATIONS:

•       Must be 18 years of age or older.

•       Must be legally authorized to work within the United States.

•       High School Diploma or GED preferred.

•       Valid driver’s license is required.

•       Must be willing to submit to all criminal background check(s) required by company/clients.

 PHYSICAL DEMANDS:

The work requires routine walking, standing, bending, and carrying items weighing up to fifty pounds. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

ADDITIONAL DETAILS:

Direct Deposit Pay every other Friday. Medical, Dental, Vision Insurance to start the first of the month following the date of hire.  401K with a company match available for full time employees working 30+ hours per week after one year of continuous full-time employment. Paid Holidays after 90 days for full time employees working 30+ hours per week. PTO accumulation for full time employees working 30+ hours per week after one-year of continuous full-time employment.

ABOUT HERITAGE BUILDING MAINTENANCE:

Heritage Building Maintenance is a commercial janitorial management company dedicated to providing superior contract custodial services using the most advanced products and technologies available. Our staff focuses on a culture of teamwork, trust, and community.

Heritage is an Equal Opportunity Employer.

It is the policy of Heritage Building Maintenance to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, pregnancy, religion, national origin, citizenship status, disability, marital status, sexual orientation, gender identity, military service, genetic information, or any other protected class as defined by local, state, or federal statute.  It is our intent that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment.available upon request.