Administrative Coordinator

The Administrative Coordinator provides administrative, clerical, and organizational support to ensure the efficient operation of assigned departments or business units. This role supports leadership and teams through coordination of schedules, documentation, communication, and reporting while maintaining accuracy, confidentiality, and compliance with company standards.

• Provide daily administrative support to department leadership and team members.
• Coordinate schedules, meetings, calendars, and travel arrangements as required.
• Prepare, review, and distribute reports, correspondence, presentations, and other business documents.
• Maintain department files, records, and documentation in accordance with company and legal requirements.
• Support onboarding, training coordination, and personnel documentation as assigned.
• Track and manage supplies, invoices, purchase orders, and expense documentation.
• Assist with data entry, reporting, and basic analysis to support operational and business needs.
• Communicate effectively with internal departments, stores, vendors, and external partners.
• Ensure timely follow-up on action items, deadlines, and requests.
• Maintain confidentiality of sensitive information at all times.
• Support special projects, audits, and departmental initiatives as assigned.
• Perform additional administrative duties as required by leadership.

• Direct: None
• Indirect: Provides administrative support to department leadership and teams.

• Supports department or division leadership
• Administrative and operational coordination responsibilities

Education and Experience

• High school diploma or equivalent required; college coursework or degree preferred.
• Previous administrative, clerical, or office support experience required.

Skills and Competencies

• Strong organizational, time management, and prioritization skills.
• High attention to detail and accuracy.
• Effective written, verbal, and interpersonal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficient with standard office software, including Excel, Word, PowerPoint, email, and internet applications.
• Ability to work independently and collaboratively as part of a team.
• Professional discretion and ability to handle confidential information appropriately.

• Minimal travel required; may vary by role and business needs.

• Work is primarily performed in a temperature-controlled office environment.
• Regular use of computers, telephones, and standard office equipment.
• Prolonged periods of sitting with occasional standing, bending, or reaching as required.