Accounts Payable Specialist

Job Purpose

The Accounts Payable Specialist plays a critical role in supporting the day-to-day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high-volume invoice workflows, maintain vendor relationships, and collaborate cross-functionally to resolve discrepancies and improve processes.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.

Key Responsibilities

• Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
• Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
• Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
• Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
• Partner with internal stakeholders resolve purchase orders and receipt discrepancies
• Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
• Identify opportunities for process improvements and support system enhancements and automation initiatives
• Assist with month-end close activities and provide support for audits
• Support special projects as well as administrative duties as needed

Qualifications

• Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience
• Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries

• Proven experience maintaining accounting operations across multiple business units
• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules

• Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines
• Strong analytical, problem-solving, and organizational skills with high attention to detail

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match. 

The annual base salary range for this position is $61,396.00 to $84,419.00. 

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