Administrative Assistant

Join CANDA Solutions, LLC as a Full-Time Administrative Assistant in Columbia, MD, and immerse yourself in a dynamic environment that thrives on excellence and integrity. This onsite position offers the perfect opportunity to engage directly with a talented team while contributing to innovative IT solutions that make a difference. Experience the excitement of being at the heart of our operations, where your problem-solving skills will be valued and fostered in a forward-thinking culture.

With a competitive salary ranging from $50,000 to $60,000 per year, you will have the chance to grow both personally and professionally. At CANDA Solutions, we prioritize a high-performance atmosphere where you can harness your skills in a flexible yet traditional setting. You can enjoy great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, Paid Time Off, and Short and Long-Term Disability. We invite you to bring your desire for growth and humble approach to excellence to our team.

A little about CANDA Solutions, LLC

CANDA Solutions was created from the need for advanced technological solutions that provide secure and flexible results. Our experience in National Security and business applications, risk management, data warehouse and database development, range of operating systems, cloud and security helps us to deliver innovative solutions that exceed expectations. Through managing large enterprise programs and implementing large ERP systems for risk management, we discovered a common challenge clients were seeking simple answers that large systems needed a lot of time and expense for customization. So, we created Fresh Haystack case management platform and specifically designed it to be risk focused, to simplify technical implementation, deliver business benefits and compliance while improving worker productivity and confining expenditures. As we celebrated 15 years in 2023, we continue to grow, embrace new technologies, remain committed to Simplifying National Security and supporting our clients mission success.

What it's like to be aN Administrative Assistant at CANDA Solutions

The Administrative Assistant at CANDA Solutions, LLC will be instrumental in bolstering the effectiveness of our Sales and Marketing team and enhancing overall office operations. This role involves ensuring the seamless execution of sales and marketing initiatives, coordinating schedules, and expertly assisting in the preparation of proposals. Additionally, the Administrative Assistant will conduct event research and execution while providing vital administrative support to drive strategic initiatives that promote growth. The ideal candidate is proactive, detail-oriented, and highly organized, with exceptional communication skills and the ability to manage sensitive information with the utmost discretion, making this an exciting opportunity to contribute to a high-performance environment focused on excellence.

Would you be a great Administrative Assistant?

To excel as an Administrative Assistant at CANDA Solutions, LLC, candidates must possess a robust set of skills and experiences tailored for supporting the Sales and Marketing team effectively. A minimum of three years of experience in executive support or administrative roles is essential, with preference given to those with a background in IT or technology services. Successful applicants should demonstrate strong organizational skills to manage multiple priorities and consistently meet deadlines.

Proficiency in Microsoft Office Suite and CRM platforms, such as Salesforce or HubSpot, is necessary for maintaining accurate records of sales activities and pipeline updates. Excellent written and verbal communication abilities are crucial for liaising with internal teams, clients, and external stakeholders. Candidates must exhibit a high level of professionalism, attention to detail, and discretion when handling confidential information.

Additionally, the capacity to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment will be vital for success in this role.

Knowledge and skills required for the position are:

• Provide direct administrative support to the sales and marketing team, including, but not limited to, calendar management, meeting coordination, expense report entry, software platform entry, and internal and external event planning.
• Serve as a point of contact for internal teams, clients, and external stakeholders on behalf of the Sales and Marketing teams.
• Maintain accurate records of sales activities, leads, and opportunities in CRM systems.
• Track and organize pipeline updates, follow-ups, and deadlines to ensure timely responses and actions.
• Coordinate and schedule internal team meetings, take notes and distribute action items timely and accurately.
• Conduct market research and compile data to support business development efforts.
• Support event planning, conferences, and trade shows, including logistics and materials preparation.
• Handle confidential information with professionalism and discretion.
• Support management of the office in collaboration with the Chief of Staff.
• Research and list development.
• Content and asset trafficking (approvals routing, managing execution process of deliverables, library management).
• Website and social media engagement monitoring.
• Assist with the preparation of client presentations, proposals, contracts, and sales reports.
• Track initiatives and deadlines across sales and marketing workstreams in Monday.com.
• Follow up with stakeholders and provide leadership visibility into project status.
• Perform other related duties as assigned to support company objectives.

QUALIFICATIONS

• 3+ years of experience in executive support, sales coordination, or administrative roles (experience in IT or technology services a plus).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and CRM platforms (e.g., Salesforce, HubSpot, or equivalent).
• Ability to work independently, anticipate needs, and exercise good judgment in a fast-paced environment.
• Strong attention to detail, accuracy, and follow-through.
• High level of professionalism and ability to interact effectively with executives, clients, and team members.

Get started with our team!

If this sounds like the right job for you, don't wait - apply today to join our team. We look forward to hearing from you!