Under the supervision of the Director of Human Resources, the Payroll/Human Resources Specialist is responsible for accurately administering payroll processes and supporting human resources functions to ensure compliance with college policies, state and federal regulations, and best practices. This position manages payroll operations, assists with employee onboarding and record maintenance, monitors compliance requirements, and provides responsive support to employees and students. The role requires attention to detail, confidentiality, and a commitment to delivering efficient, accurate, and customer-focused HR and payroll services.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

Essential Functions/Responsibilities

To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
Accurately process employee time records and track leave accruals using the automated timekeeping system.
Prepare and distribute payroll checks and direct deposits in compliance with established schedules.
Calculate and process payroll deductions, taxes, and benefit contributions.
Compile and submit all required government, tax, and fringe benefit reports.
Balance and process annual W-2 statements and ACA-related forms (e.g., 1095-C).
Complete routine and non-routine payroll transactions, including adjustments and corrections.
Process payroll deduction checks and accounts payable transactions for payroll vendors.
Troubleshoot and resolve payroll discrepancies promptly.
Assist with onboarding and orientation for all new employees.
Enter new hire data accurately into HRIS/payroll systems.
Verify and maintain I-9 documentation for compliance.
Ensure completion of all required new hire training.
Maintain personnel records for current and former employees.
Process employment verifications upon request.
Oversee student work-study applications, paperwork, and onboarding.
Prepare and provide reports for governing entities, including the Board of Trustees, auditors, and state agencies.
Monitor compliance with the Family Medical Leave Act (FMLA) and college policies related to time and attendance.
Maintain confidentiality of all employee and payroll records.
Respond to payroll and HR inquiries promptly and professionally.
Assist with planning and hosting bi-annual HR/Payroll campus training sessions.
Communicate policy updates and assist with revisions to procedures, employee handbook, and personnel forms.
Prepare letters, memos, and other documents as requested.
Maintain office supplies and prepare requisitions as needed.
Attend staff meetings and training sessions as requested by the Director of Human Resources.
Perform other duties as assigned to support departmental and institutional needs.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

Required Qualifications

High School/GED
Two years of work experience with computerized payroll and payroll functions (including payroll and governmental tax reporting)
Data entry experience, accuracy, speed, detail oriented, superior organizational skills and ability to meet deadlines, ability to reconcile reports
Proficient use of data bases
High level of composition and keyboarding and ten key skills
Ability to obtain and maintain a valid Kansas driver's license

Preferred Qualifications

Associates degree or certificate
Two years of computerized accounts receivable or accounts payable experience
Experience with ADP Workforce Now or other related HRIS/Payroll systems.

Supervisory Responsibilities

None

Physical Requirements With or without Assistance

Data entry activities requires keyboarding and sitting for extended periods of time.
Ability to lift and carry 35 pounds.
Ability to speak clearly and audibly to students in person and on the telephone.
Ability to stretch, bend, stoop, and kneel as required to perform the duties of this position.
Ability to sit or stand for extended periods of time.

Building Assignment

Administration Building/Business Services

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