Executive Assistant - Full Time

Seeking a full-time Executive Assistant to support our Administration department at Flowers Hospital, located at 4370 W Main St, Dothan AL.

Day Shift: Monday - Friday during normal business hours. No weekend or holidays!

We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible. 

What we Offer:

• Competitive Pay

• Medical, Dental, Vision, and Life Insurance

• Generous Paid Time Off (PTO)

• Extended Illness Bank (EIB)

• Matching 401(k)

• Opportunities for Career Advancement

• Rewards & Recognition Programs

• Exclusive Discounts and Perks

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.