Job Summary

The Accounting Coordinator is responsible for creating accurate and timely financial records for the company. This includes preparing day-to-day accounting operations, including Accounts Receivable, general ledger reconciliations, and vendor/customer master data management to assess accuracy, completeness, and conformance to standards defined within the company. Additionally, this role supports month-end closing, audit requests, and compliance with company policies and relevant regulatory standards. This individual should be analytical, collaborative, and trustworthy.

Job Description and Responsibilities

Support finance team creating and editing financial documents.
Assist with month-end and year-end closing processes, preparing journal entries and supporting schedules.
Support audits by analyzing financial information and identifying discrepancies with proper documentation
Prepare and verify accounting process for payment with accurate reconciliation with related evidence.
Monitor budget system entries in the ERP and support other departments with budget-related inquiries.
Support duties and functions related to accounts receivable and share status to related departments.
Monitor outstanding balances by creating weekly reports and issue formal collection notices/dunning letters for overdue accounts.
Assist in evaluating corporate credit limits, payment terms, and credit risk exposure
Manage vendor and customer master data setup in compliance with company policies.
Overseeing corporate credit card application, issuance, and account administration
Maintaining travel expense policies and monitoring cost controls
Train new staff on reimbursement procedures and baseline accounting workflows as needed.
Assist with accounting control by following company policies and procedures, complying with federal, state, and local financial, legal requirements.
Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, and lenders.
Maintain and safeguard accounting records and files.
Data entry into the financial system
Organize the bookkeeping processes of the company.

Supervisory Responsibilities

None.

Job Qualifications, Education and Experience:

Bachelor’s degree in Accounting, Finance or related field preferred (or equivalent experience)
OR
Associate’s degree & 2 years of directly related experience.
OR
High school diploma / GED & 4 years of directly related experience.
SAP experience preferred.
Travel: Up to 5% travel may be required for this position.

Required Skills, Knowledge and Abilities

Excellent time management and organizational skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
Knowledge of accounting or bookkeeping practices.
Ability to work extended hours beyond the normal work schedule during closings and audits, as needed.
Ability to work independently and in a team environment.
Excellent communication and interpersonal skills.
Must be able to maintain confidentiality.

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