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Location: Hybrid/Remote – Agawam, MA; or North Aurora, IL Preferred
Reports To:Â Shared Services Manager
About Catalyst Acoustics Group
Catalyst Acoustics Group (CAG) is a leading designer and manufacturer of engineered acoustical solutions supported by a centralized Shared Services organization focused on operational excellence, scalability, continuous improvement, and growth through acquisition.
Position Summary
The Accounts Payable Manager leads the end-to-end Procure-to-Pay process across a multi-entity manufacturing platform. This role is responsible for invoice processing, vendor management, payment execution, employee expense and corporate card administration, internal controls, and AP reporting while supporting working capital objectives.
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 This is a hands-on player/coach role responsible for developing a high-performing team while actively participating in daily operations, resolving escalated issues, and driving standardization across multiple companies and ERP systems.
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 The successful candidate is a builder who thrives in a fast-paced, private equity-backed environment, creates scalable processes, strengthens controls, leverages automation, and partners across the business to eliminate root causes rather than repeatedly addressing exceptions.
1. Accounts Payable Operations
- Lead the end-to-end Accounts Payable process including invoice receipt, coding, three-way matching, approval routing, payment processing, and posting across multiple entities.
- Ensure invoices are processed accurately, timely, and in accordance with company policies, approval authorities, and accounting requirements.
- Oversee vendor reconciliations and ensure accurate processing of invoices, credits, adjustments, and vendor statements.
- Resolve complex invoice discrepancies, duplicate payments, matching exceptions, tax questions, and vendor issues.
- Ensure accurate coding to the general ledger, cost centers, projects, and tax classifications.
2. Vendor Management & Payment Governance
- Develop strong vendor relationships while maintaining appropriate financial controls and payment discipline.
- Partner with Treasury to optimize payment timing, cash flow, and working capital.
- Oversee payment governance across ACH, wire, check, corporate card, and employee expense programs while maintaining segregation of duties and payment security.
- Monitor AP aging, payment exceptions, vendor credits, and outstanding liabilities.
3. Root Cause Resolution & Operational Excellence
- Analyze recurring purchasing, receiving, pricing, approval, vendor setup, and invoice issues to identify root causes.
- Partner with Purchasing, Operations, Finance, IT, and business leaders to eliminate recurring process failures.
- Develop standardized SOPs, approval workflows, KPIs, controls, and operating metrics.
- Lead AP automation, ERP optimization, and process standardization across business units and acquisitions.
4. Leadership & Team Development
- Lead, coach, and develop the Accounts Payable team while remaining actively engaged in daily operations.
- Establish accountability, responsiveness, customer service, and continuous improvement expectations.
- Support hiring, onboarding, cross-training, succession planning, and employee development.
- Provide hands-on support during month-end close, payment runs, implementations, and acquisitions.
5. Financial Reporting & Compliance
- Manage AP-related month-end close activities including accrual support, reconciliations, and aging reviews.
- Support internal and external audits, tax reporting, and compliance with company policies.
- Develop KPIs for invoice cycle time, payment performance, exception rates, vendor experience, discount capture, and automation.
6. Cross-Functional Partnership
- Partner with Purchasing, Operations, Treasury, Finance, IT, and executive leadership to improve the Procure-to-Pay process.
- Support integration of acquired businesses into standardized AP processes.
- Balance excellent vendor service with strong financial discipline and internal controls.
- Operate with an enterprise-wide Shared Services mindset across all business units.
Qualifications & Experience
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- 7–10+ years of progressive Accounts Payable or Procure-to-Pay leadership experience.
- Experience leading AP in a multi-entity manufacturing or distribution environment; private equity-backed experience preferred.
- Demonstrated success building SOPs, controls, KPIs, workflows, and scalable processes.
- Strong knowledge of invoice processing, vendor management, payment execution, cash disbursements, month-end close, and internal controls.
- Experience with multiple ERP systems, AP automation, and process improvement.
- Strong analytical, organizational, and problem-solving skills with the ability to balance strategic leadership and hands-on execution.
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