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Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman is seeking an Executive Assistant to support Space Superiority Division. This position will report directly to the Vice President General Manager, Space Superiority Division, while also providing support to other senior executive team members as needed.
As a valued member of the team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This is more than a traditional Executive Assistant role. You will contribute to an organization enabling critical space missions and next-generation capabilities, including work in support of national security priorities. The role involves interacting with senior leaders and engaging with high-visibility stakeholders, including government and customer partners, in an environment that is shaping the next frontier in space.
This position will require onsite work at our Headquarters in Dulles, VA.
The Executive Assistant communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment.
The ideal candidate is team-oriented, collaborates effectively with other professionals, and demonstrates agility and a desire to adapt to changing demands and evolving tools/technologies. They bring proven experience operating in and around SCIFs, consistently upholding security protocols, professionalism, and strict discretion, and excel at managing calendars, meetings, and access logistics in secure environments. The candidate will show the capability to take on new and unfamiliar tasks and a strong interest in playing a significant role as a member of the leadership team. Advanced proficiency in multitasking and managing priorities for senior leadership team members is required, including coordinating time-sensitive activities and communications within secure facilities.
This position is pivotal to the success of the organization and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time-sensitive environment. This position may require occasional nonstandard work hours in support of business schedules and special events.
Basic Qualifications:
High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a bachelor’s degree with two years' experience in the administrative professional field.
Current Top Secret/SCI security clearance or the ability to obtain one; maintaining the required security clearance will be a condition of continued employment.
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel, Teams), SharePoint and intranet/internet proficiency.
Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
Ability to work independently, foresee needs and be proactive.
Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.
Ability to solve problems and meet deadlines with a great level of flexibility.
Experience with Concur (or similar) travel and expense reporting system.
Ability to efficiently coordinate Outlook calendar and other routine items.
Prior experience coordinating both on and off-site meetings and/or events.
Preferred Qualifications:
Aerospace and Defense Technology industry experience
Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.
Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.)
Ability to independently compile and generate reports/presentations.
Experience writing, proofreading, and correcting documents.
Expert level proficiency with oral and written communication skills.
Must be able to interface with executive level internal and external contacts with considerable autonomy.
Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
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