Accounts Payable Associate

Invoice Processing

• Review and verify invoices and payment requests.
• Match invoices to purchase orders and receiving documents.
• Code invoices to appropriate general ledger accounts.

Payment Processing

• Schedule and prepare checks and ACH payments.
• Ensure timely payment of vendor invoices.
• Reconcile payment discrepancies and resolve billing issues.

Vendor Management

• Maintain and update vendor information in accounting systems.
• Respond to vendor inquiries regarding payment status.
• Communicate with vendors to resolve any discrepancies.

Recordkeeping and Filing

• Maintain accurate and organized AP files and documentation.
• Ensure compliance with company policies and regulatory standards.
• Assist with audits by providing necessary documentation.

Reconciliation and Reporting

• Reconcile accounts payable ledger to ensure all bills and payments are accounted for.
• Assist in month-end and year-end closing processes.
• Generate reports related to accounts payable (e.g., aging reports).

 East Coast Metal Distributors is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, East Coast may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

(ADA) Minimum Qualification or Standards Required to Perform Essential Job Functions

Language Skills: Requires the ability to read and comprehend a variety of informational documentation, accounting methods, procedures and correspondence. Requires the ability to write correspondence with proper format, punctuation, spelling and grammar. Must be able to communicate effectively in written and verbal forms. Requires the ability to effectively communicate with customers and employees using correct English and a well-modulated voice. Requires good voice quality that is conversational and professional. Requires the ability to follow verbal and written instructions, guidelines and objectives.

Numerical Aptitude: Must be able to add, subtract, multiply and divide, using whole numbers, common fractions, percentages, and decimals.

Reasoning Ability: Requires the ability to apply common-sense understanding to carry out general written or oral instructions. Must be able to deal with problems involving a few concrete variables in standardized situations. Requires good analytical and quantitative skills.

Manual Dexterity: Requires the ability to use a variety of office machines and equipment. Must have average levels of eye/hand/foot/coordination.

Physical Demands: Must be physically able to operate computers, calculators, copy machines, facsimile machines and other general office equipment. Specific visual abilities required by this job include close vision, distance vision and color vision for extensive reading and interpretation of graphs, charts and/or spreadsheets. Regular and prolonged standing and/or walking, stopping bending and climbing are required. Physical demands are at levels of those for moderately active work. Must be able to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds. Must have the ability to operate a Company vehicle and travel throughout service area.

Physical Communication: Must have the ability to talk (expressing and/or exchanging ideas by means of spoken words) and hear (perceiving sounds of nature by ear). Must possess motivational skills. Requires strong interpersonal, organizational, and communication skills to interact effectively with other people, inside and outside of the Company.

Working Conditions and Hazards: Work is regularly performed in an office setting but some work is conducted outside or at customer’s offices or work sites with exposure to wet and/or humid conditions, fumes and airborne particles. There is a limited risk of exposure to toxic or caustic chemicals, outside weather conditions, extreme cold or heat and loud noises.