Mail Shipping Material Handling Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL is seeking a Mail, Shipping & Material Coordinator to join our team. This position involves working with a diverse group of internal and external stakeholders at a client site in Eagan, MN. This will be a hybrid role providing a wide variety of shipping support services to the local team, as well as administrative project work supporting the account.  The successful candidate will be detail oriented with strong organizational skills and a team player attitude.

Essential Functions – Mail Shipping

• Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner

• Provide backup support processing international shipments

• Process and validate documentation for handoff to the designated freight suppliers for outgoing packages

Enter Bill of Ladings

• Record all incoming and outgoing packages (internal and external)

• Troubleshoot and fix any issues with equipment and software

• Use data analytics to create reports on incoming and outbound shipping data

• Support delivery and / or coordination of onsite pick-up of packages for employees

• Report on defective materials or questionable conditions to the department supervisor

• Maintain the work area in a clean and orderly condition and follow prescribed safety regulations

• Provide operational excellence through administrative support

• Sort and distribute USPS & PO Box mail

Essential Functions – Material Handling

• Process requests in the client’s waste stream profile system

• Transport 5-gallon and 55-gallon containers of hazardous and non-hazardous lab waste to centralized building locations (usually a designated 90-day hazardous waste room)

• Inspect drums for proper labeling as described in the waste stream profile system

• Close containers according to checklist (bung tightness, bolt location relative to label, etc.)

• Palletize and prepare for shipping according to checklist, situated on pallet, banded, manifest number added

• Follow checklists with attention to details

• Plan order of work to ensure efficient completion within required timelines

• Follow all Health and Safety rules including personal protective equipment and material handling instructions

• Communication to lab occupants and requesters for non-compliant waste shipments

• Maintain inventory of supplies, labels, liners, zip ties, etc.

Essential Functions – General Account Support

• Conduct regular site inspections to identify issues and create tickets proactively

• Maintain accurate records and documentation within the CMMS platform and actively monitor and take action steps on work orders

• Identify and implement operational improvements and short/long-term projects within budget

• Ensure compliance with building, health, safety, and fire codes

• Collaborate with internal departments and vendors to deliver committed services

• Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support

Required Qualifications

• High school diploma or equivalent

• Training provided depending on specific role

• Computer skills and experience with Microsoft products such as Excel, Word, Outlook, PowerPoint

• High degree of comfort learning new technologies

Other requirements

• Ability to interact with client personnel

• Strong customer service and interpersonal skills

• Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner

• Strong computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.

• A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments

• Ability to work in fast paced environment while managing multiple work streams and priorities

• Ability to lift 50 lbs. repeatedly

• Lifting, bending, twisting and operating a manual pallet jack, powered pallet jack & forklifts

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Accepting applications on an ongoing basis until candidate identified.