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JOB SUMMARY
The Talbot County Accounts Payable (A/P) and Payroll Specialist have dual responsibility for the Accounts Payable and Payroll business processes under the supervision of the AP/Payroll Manager.
ESSENTIAL JOB FUNCTIONS
• Review and verify source documents such as bills, receipts, transmittal sheets, invoices, benefit claims, and or vouchers. Verify approval on all invoices and check requests and other documents. Verify account coding for application to proper County general ledger account.
• Enter, post, and record credits and debits to established ledger accounts.
• Prove account balances posted in ledger accounts with source document totals to identify discrepancies.
• Research discrepancies in account balances by retrieving and examining original records for miscalculation or posting errors.
• Correct inaccuracies in account balances and adjust accounting records to balance with source documents.
• Summarize numerical data using computer programs for use in preparation of financial records reports.
• Print checks and other financial documents.
• Communicate with external and internal customers regarding incomplete or inaccurate invoices or reports or delinquent accounts.
• Maintain all Account Payable (payment) files for the County.
• Respond to inquiries from County staff and or management, vendors, and other interested parties related to accounts payable records.
• Research delinquent accounts.
• Update and maintain vendor database ensuring that all necessary information to issue IRS Form 1099 each year is entered in the vendor system.
• Update and maintain payroll process documentation, desktop procedures, and internal control documentation.
• Review timesheet data submitted by departments for accuracy.
10/31/2023
• Apply knowledge of relevant laws, tax regulations, and payroll policies and procedures to determine eligibility for FLSA overtime and specialty pay requirements.
• Review payroll authorization documents for accuracy, completeness, and conformity with rules, procedures, and established schedules.
• Review, enter, and secure payroll records and tax and deduction authorization data electronically.
• Verify the output of payroll processing runs to ensure that individual pay records are accurate and take corrective actions where necessary. Present payroll files to the Accounting Manager for review/approval.
• Review all quarterly and annual payroll reports for State and Federal agencies submitted by ADP on Talbot County’s behalf.
• Other duties as assigned.
QUALIFICATIONS
Education and Experience:
• Bachelor’s degree in business, Finance, or Accounting or a combination of education and experience.
• Three years of experience processing invoices from vendors for payment.
• Three years of human resources and/or payroll experience.
• Prior experience with ADP preferred.
Knowledge, Skills, and Abilities:
• Knowledge of principles and practices of reviewing, verifying, recording, adjusting, and balancing financial transactions.
• Knowledge of principles and practices of bookkeeping.
• Knowledge of the organization of common books of accounts and the process of monitoring financial records.
• Skill in resolving problems associated with incomplete, inaccurate, or conflicting source data and in reconciling and correcting errors in account.
• Knowledge of State and Federal tax withholding rules and procedures.
• Knowledge of personnel, and retirement rules and regulations relating to payroll.
• Knowledge of payroll policy and procedures applicable to processing multi-period payrolls.
• Knowledge of numerous deductions and other earnings, understand the rules under which these deductions and earnings are permitted and their effect on withholding tax computations and on wages.
• Ability to calculate all computations to pay including overtime, premium overtime, leave without pay, pre-tax adjustments, tax withholdings, subsidies, and other payroll-related events.
• Skill in managing work time efficiently and effectively under deadlines.
• Knowledge of Excel and Word, including setting up worksheets and other documents.
• Ability to verify computer printouts to control totals and to reconcile and correct errors.
• Ability to determine the priority of work.
• Ability to use a computer to access, input, and extract data.
• Ability to work independently.
10/31/2023
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with Finance Office staff, vendors, and representatives from all County Departments.
PHYSICAL DEMANDS
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
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