The Legal Administrative Assistant will provide comprehensive support for ongoing legal work in our Corporate Law Department. He/she is expected to work independently as well as in a team environment and communicate effectively with all levels of management.

Responsibilities:

Create, organize, and maintain confidential files of correspondence and transmittals, and file database
Facilitate execution of contractual documents, including NDAs, consulting agreements, statements of work, purchasing T&Cs and various other company-standard agreements, including via DocuSign
Maintain database of all intellectual property, generate reports, and coordinate patents and trademark filing with divisions and outside counsel
Process invoices in e-billing system and maintain files regarding services provided by outside counsel
Perform clerical duties including filing, photocopying, mailing, ordering office supplies, proofreading and database maintenance with great attention and detail
Provide support and backup to activities of department paralegals
Other duties may be assigned

Education/Experience Requirements and Preferences:

High School Diploma/GED required
Minimum of 2-4 years of relevant experience
Paralegal Certificate preferred
Notary Public certification

Other Required Skills and Abilities:

Exceptional customer service skills
Basic understanding of legal terminology and legal forms
Basic familiarity with Internet and Internet research
Advanced level proficiency with Microsoft Excel, PowerPoint, Word and Thomson Reuters® Legal Tracker
Must be highly organized, articulate, team-oriented, and able to multitask
Strong verbal and written communication skills
Ability to read, analyze, and interpret general business periodicals, professional journals, corporate policies, or governmental regulations
Ability to write reports and business correspondence and to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Demonstrated ability and willingness to use AI tools to improve productivity, decision-marking, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs

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