Administrative Coordinator

Job Title: Sales Administrative Coordinator

Job Description

We are seeking an organized and proactive Administrative Coordinator to join our team. This position requires a mix of administrative support, customer interaction, and operational coordination. You will play a key role in ensuring the seamless operation of our busy department.

Responsibilities

• Answer incoming customer calls and document service requests.
• Communicate customer needs and project details to the internal sales and operations teams.
• Serve as a primary point of contact for existing customers, providing professional and timely support.
• Enter project information, notes, and updates into company software systems.
• Maintain accurate records through data entry and administrative support functions.
• Input technician labor hours and timekeeping information into the system.
• Assist with preparing documentation for invoicing and billing processes.
• Support department leadership by handling administrative tasks and helping streamline daily operations.
• Coordinate and manage clerical activities to ensure projects and customer requests are properly tracked.

Essential Skills

• 2+ years of administrative, customer service, or office support experience.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong communication skills and ability to work effectively with customers and internal teams.
• Ability to manage multiple priorities in a fast-paced environment.

Additional Skills & Qualifications

• Experience working with scheduling, payroll, dispatching, ERP, or service management software preferred.
• Background in electrical, HVAC, construction, or a related service industry highly preferred.
• Understanding of electrical service terminology and project workflows.
• Experience supporting field technicians or service operations teams.
• Familiarity with job costing, service ticket management, payroll entry, or invoice preparation.

Work Environment

This is an on-site, full-time position. The standard schedule is from 7:00 AM to 4:00 PM, with the flexibility to start as early as 5:00 AM.

This is a Permanent position based out of Hyattsville, MD.

The pay range for this position is $60000.00 - $79000.00/yr.

Employee Benefits Offered Healthcare: Medical coverage options for staff. Pension: Retirement and pension plan support. Disability: Protection and insurance coverage for disabilities. Time Off: Paid days off/vacation time.

This is a fully onsite position in Hyattsville,MD.

This position is anticipated to close on Aug 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.