Office Coordinator

Japanese Bilingual Office Coordinator

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 8,000 Japanese foods, beverages, restaurant equipment and supplies.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Life Insurance and 401k Plan with company match.

Location: El Monte, CA

Hours: M-F: 8AM – 5PM

Essential Job Functions

•    Coordinate program registration and update communication received from WSET, SWE, American Wine Society, American Distilling Institute, colleges, and wine schools.

•    Participate in planning, coordinating, and hosting sake-related events and tastings.

•    Edit and revise program textbooks and PowerPoint presentations.

•    Prepare Sake School class setup.

•    Maintain and regularly update SSA websites, social media channel, and newsletters.

•    Assist with courses, instructors, and invigilate exams.

•    Place orders, assemble sample sets, create textbooks, and prepare shipments.

•    Perform simple bookkeeping and daily journal for accounting purposes.

•    Prepare reports and maintain accurate records.

•    Respond to inquiries via email and phone in a professional and timely manner.

•    Maintain SSI, JSA, WSET, and SWE’s updates and filling the updated communications for each program received from the professional institutes.

•    Support team members per request or as need to increase division’s productivity and efficiency. 

•    Operate office equipment such as copy machine, scanner, PC, and printer, to support clerical and administrative tasks.

•    Attend Sake School events and functions outside of normal working hours.

•    Attend company events and functions outside of normal working hours.

•    Other duties as required from manager.

•    Obligation to answer to all management.

Physical Requirements

•    Able to sit and work in an office setting for extended periods of time.

•    Ability type and use the computer for extended periods of time throughout the day.

•    Able to talk, hear, walk, stand, smell, taste, reach, bend, kneel, and lift and/or move up to 25 pounds frequently and 50 pounds occasionally.

•    Working Conditions

o    Noise Level: Normal to loud while in the office

o    Location: Indoors 

Other Requirements

•    Business level English required – read/write/speak/listen.

•    Business level Japanese preferred – read/write/speak/listen.

•    Maintain a positive and professional attitude.

•    Ability to work independently and as a team.

•    Ability to adapt to frequent changes in assignments and workload.

•    Pass the Sake Adviser and Sake Sommelier course within 1 year of employment.

•    High School Diploma required. Bachelor’s Degree and above preferred. 

•    1+ years of relevant experience required; 3+ years preferred. 

Knowledge and Skills

•    Familiar with WordPress, Zoom, Teams, and QuickBooks.

•    Basic mathematical knowledge - markups, discounts, combining/converting measurements, counting inventory, etc.

•    Demonstrate strong organizational, time management and problem-solving skills and attention to detail.

•    Excellent customer service skills.

•    Ability to prioritize tasks effectively and manage deadlines.

•    Strong sense of responsibility and commitment to completing tasks.

•    Accurate data entry and record-keeping skills.

•    Strong writing and editing skills; ability to draft clear, professional articles, reports, and correspondence.

•    Strong communication and interpersonal skills, with a focus on teamwork and collaboration. 

•    Proficiency in Microsoft office Suite (Excel, Word, PowerPoint, Outlook).

•    Knowledge of Japanese foods and sakes preferred.

Disclaimers

This position description incorporates the general duties, responsibilities and requirements of the above position but is not intended to be exhaustive.  The Company may, in its sole discretion, make changes in the job description above to conform to evolving Company needs and operations and thereby add to or modify such duties, responsibilities and requirements in such manner as may be reasonably related to the position as described, by direction of the department manager or other management as needed and subject to reasonable accommodation.  No change in the terms and conditions of employment is intended by any of the foregoing nor is any part of this document is intended to supersede the collective bargaining agreement or otherwise constitute and express or implied contract of employment with any individual.  Requirements are subject to accommodation under the ADA, FEHA and all other applicable federal and state laws.  Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Co., Inc. is an Equal Opportunity Employer.