Office Manager & Executive Assistant (contract position)

ABOUT LAS AMERICAS IMMIGRANT ADVOCACY CENTER

Las Americas is a nationally recognized organization dedicated to serving immigrants and asylum seekers with high quality legal services, advocacy, and support in the borderland communities surrounding El Paso, Texas and southern New Mexico. Founded in 1987 by the visionary co-founders of Annunciation House, Las Americas was designed to address the unmet legal needs of Central Americans fleeing civil war and political unrest in the 1980’s. Since its founding, Las Americas has served over 50,000 persons, while advocating for a robust asylum system, working to reunify separated families, and advocating for systemic change to US immigration policy and practices. 

MEETING THE MOMENT

Las Americas is at a key inflection point in its organizational history. The demand for high quality legal services for immigrants is at an all time high and capacity is limited. We seek a competent professional eager to meet the demands of a front line organization. 

POSITION OVERVIEW

Las Americas seeks a contract operations manager and executive assistant to act as the backbone of a dynamic immigration nonprofit. The office manager and executive assistant helps manage the day to day activities of the center. This position is designed to work closely with the executive director, the finance, and fund development teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Opening correspondence, taking calls, routing emails, and acting as the office’s primary point of contact
• Overseeing the office budget, including processing invoices
• Serving as the daily point of contact for the finance team
• Scheduling maintenance visits and ordering supplies and equipment necessary for seamless operations
• Completing administrative tasks, like filing paperwork and updating employee records
• Assisting other employees, such as helping with onboarding or ensuring workers have the necessary resources
• Planning company events, such as retreats and holiday parties
• Making travel arrangements for employees

• Managing calendars and schedules
• Managing documents and confidential information with appropriate discretion
• Serving as the liaison between executives and internal/external partners
• Assisting with special projects by coordinating resources and tracking progress
• Support fundraising campaigns and special events
  
  

REQUIRED SKILLS AND QUALIFICATIONS

• Bachelor’s degree preferred
• Fluent Spanish speaker 
• Exceptional organizational ability and multitasking skills
• Willingness to take initiative and proactively problem solve
• Flexible enough to adapt to changing office needs and to-do lists
• Strong written and verbal communication skills for professional presentations, reports, phone calls, and emails
• Willingness to collaborate with other employees and vendors contributing to a positive work environment
• Understanding of common office software and programs
• Attention to detail when creating and refining documentation
• Working knowledge of human resources best practices, hiring procedures and training modules
• Financial acumen to manage office expenses
• Ability to work under pressure and respond to deadlines without sacrificing quality
• Demonstrated interest in the mission, vision and values of Las Americas
  
  

COMPENSATION

$20 an hour up to 35 hours a week for up to 4 months with the possibility of an extension.

TO APPLY

Send resume, thoughtful cover letter, and (3) references via Bamboo. 

Las Americas Immigrant Advocacy Center is an equal opportunity employer and offers equal employment opportunities in recruitment, selection, and advancement with no regard to race, cultural heritage, nationality, religion, age, sex, sexual orientation, marital status, physical or mental disability, political affiliation, or any other status protected under the law.