Executive Administrative Assistant

Are you passionate about making a positive impact in the community you live in? Do you want to be on the forefront of paving the way to financial freedom for the members we serve? At GECU, our Core Values drive our Culture: Advocate, Integrity, Accountable, Dedicated and Passionate. Come grow your career with an award- winning team!

BASIC RESPONSIBILITIES
Provides high-level administrative and operational support to the CEO and Board of Directors while serving as a key liaison to internal and external stakeholders. This role is responsible for managing executive scheduling, coordinating Board activities, and planning meetings and special events that support organizational priorities and community engagement efforts. The position ensures a seamless and professional experience for Board members, community dignitaries, agency partners, and guests through exceptional service, attention to detail, discretion, and proactive coordination of executive and event-related needs.

TYPICAL DUTIES
Provides executive-level administrative, operational, and strategic support to the President/CEO and Board leadership, serving as a trusted partner in advancing organizational priorities and executive initiatives.

Exercises the highest level of discretion and confidentiality in handling sensitive executive, personnel, legal, financial, and organizational information, maintaining strict confidentiality across all communications, records, meetings, and strategic matters.

Serves as a primary liaison between executive leadership, Board members, community stakeholders, agency partners, elected officials, and external organizations, fostering professional relationships and ensuring effective communication on behalf of the organization.

Manages the President/CEO’s complex and dynamic calendar, balancing competing priorities, coordinating high-level meetings, and ensuring efficient executive time management and responsiveness.

Leads the preparation, coordination, and administration of Board and committee meetings, including development of executive materials, governance documentation, official minutes, and records in support of organizational compliance and continuity.

Oversees the planning and execution of executive meetings, Board functions, special events, and community engagements, ensuring seamless coordination, exceptional hospitality, and a high-quality experience for executives, Board members, dignitaries, and stakeholders.

Directs coordination of executive and Board participation in conferences, external meetings, and organizational events, including travel, accommodations, itineraries, and logistical support for attendees and accompanying guests.

Conducts research and prepares executive briefings, reports, presentations, correspondence, and strategic communications utilizing business and desktop publishing applications.

Serves as Recording Secretary for the Annual Membership Meeting and supports corporate governance activities through accurate documentation, records management, and compliance with organizational protocols.

Establishes and maintains productive relationships with community leaders, business partners, government representatives, and professional organizations on behalf of executive leadership.

Oversees corporate card administration, reconciliation, and related financial documentation processes while maintaining accurate and organized financial records.

Maintains and understands compliance to ensure that work complies with GECU’s established policies, procedures and applicable regulations, to include Bank Secrecy Act (BSA), Anti-Money Laundering Act (AML) addressing Money Laundering and the Countering the Financing of Terrorism (CFT), Member Identification Program (MIP), and Office of Foreign Asset Control (OFAC).

Other duties as may be assigned or required in connection with the general operation of the credit union.

CRITICAL KNOWLEDGE, SKILL AND EDUCATIONAL REQUIREMENTS
Bachelors degree or equivalent with five to seven years similar or related experience.

Proficient in Microsoft Office Suite and other business technology platforms, including word processing, spreadsheets, databases, presentation software, and cloud-based collaboration tools.

Knowledge of financial institution operations, policies, procedures, and regulatory practices, with the ability to apply sound judgment and maintain compliance in a professional environment.

Strong verbal and written communication skills, including the ability to prepare professional correspondence, executive communications, reports, and presentations with accuracy and attention to detail.

Strong organizational, administrative, and project coordination skills with the ability to manage multiple priorities, adapt to changing demands, and maintain efficiency in a fast-paced executive environment.

Demonstrated ability to exercise professionalism, diplomacy, discretion, and sound judgment while handling sensitive information.

Strong critical thinking, problem-solving, and decision-making abilities, with the capacity to independently evaluate situations, anticipate needs, exercise sound judgment, and develop effective solutions in a fast-paced executive environment.

Proven ability to build collaborative relationships and work effectively with executive leadership, management teams, Board members, community partners, and key stakeholders.

Ability to maintain composure, flexibility, and professionalism under pressure while managing confidential and time-sensitive matters.

Occasional travel may be required to attend meetings, conferences, training sessions, or other business-related events.

Requires sitting the majority of the day, lifting up to 20 pounds occasionally, reaching above shoulder level occasionally.

PRIMARY RESPONSIBILITY
Providing quality service is the primary responsibility of this position. Quality service means treating members and coworkers with respect and courtesy at all levels whether in person or by telephone as outlined in the Employee Handbook.

Availability Requirements: Monday - Friday: 8:00 a.m. - 6:00 p.m.

Rotating schedule within these hours, including nontraditional hours to support Board meetings and other organizational needs

This application is valid for 12 months. After that date, unless otherwise notified, please understand that your status as an applicant will end. You may re-apply for employment in the future by completing a new application. All correspondence regarding the processing of the application will be sent via e-mail to the address provided on the application. Please ensure spam filters are set accordingly to prevent e-mails from going to the Junk Mail/Spam folder.