Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with 5–7 years of experience supporting senior executives. The ideal candidate will be a strategic partner who thrives in a fast-paced environment, exercises sound judgment, and maintains the highest level of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
• Managing C suite calendars and emails.
• Manage complex scheduling, prioritize appointments, and anticipate executive needs
• Prepare reports, presentations, agendas, and meeting materials
• Draft, review, and manage correspondence on behalf of executives
• Coordinate internal and external meetings, including logistics and follow-ups
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and integrity
• Track key projects and ensure timely follow-up on action items
• Support event planning, board meetings, and executive-level initiatives
• Improve administrative processes and implement organizational systems

Qualifications

• 5–7 years of experience supporting C-level or senior executives
• Bachelor’s degree preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack)
• Ability to multitask and prioritize in a dynamic environment
• Strong problem-solving skills and attention to detail

Key Competencies

• Proactive and self-motivated
• Strong interpersonal skills
• Ability to anticipate needs and think ahead
• Adaptability and flexibility
• High emotional intelligence