Administrative Assistant

POSITION SUMMARY

The Administrative Assistant supports the department staff with day-to-day operations and special projects, providing clerical assistance, maintaining records and additional administrative services as needed.
 

JOB RESPONSIBILITIES

• Assists management with administrative tasks such as tracking and compiling information of interest.
• Organizes and maintains file system, and appropriately files correspondence and other records.
• Assists in scheduling, maintaining calendars and setting reminders for upcoming events.
• Performs data entry with understanding of confidential information.
• Maintains office environment, including managing inventory of office supplies.
• Prepares various reports detailing the administrative information handled by the position.
• Assists staff with special projects as needed.
• Reads and answers correspondence.
• Additional duties as assigned.

ADDITIONAL RESPONSIBILITIES

QUALIFICATIONS / REQUIREMENTS

• Bachelor’s Degree in Business Administration or related field
• 4+ years of previous administrative experience; or equivalent combination of education and experience
• Occasional travel either locally, nationally, and/or internationally may be required.
• High degree of proficiency MS Office Suite, Outlook & Internet applications
• Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills
• Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
• Solid understanding and application of mathematical concepts
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and senior management
• Self-motivated with critical attention to detail, deadlines and reporting
• Ability to work overtime as necessary
   

ADDITIONAL QUALIFICATIONS

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Regularly lift and/or move up to 10 pounds.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.