Payroll Clerk

MC Machinery Systems, Inc.

Job Description 

Job Title: Payroll Clerk  

Department: Human Resources 

Reports to: Payroll Supervisor

DESCRIPTION: The Payroll Clerk is in charge of assisting the Payroll Supervisor in the payroll functions, ensuring pay is processed on time, accurately and in compliance with government regulations. The ideal candidate is highly detail-oriented with strong organizational skills. This role supports payroll processing for MMS, MAC, and MMSC entities.

• Reviews ADP timekeeping system to ensure employee records are accurate and up to date; reconciles timesheets.
• Implements, maintains, and reviews payroll systems to ensure timely and accurate processing for multi-state payrolls, including salaries, benefits, garnishments, taxes, and deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Processes contract invoicing and generates reports.
• Maintain employee records and files for documentation.
• Orders HR office supplies.
• Performs other duties as assigned

ESSENTIAL RESPONSIBILITIES: 

KNOWLEDGE, SKILLS AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent written and oral communication skills.
• Knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes.
• Strong analytical and problem-solving skills.
• Strong organizational and time management skills, including the ability to work on multiple projects and the ability to adjust to shifting priorities in a consistent manner.
• Proficiency with Microsoft Office required; knowledge of ADP Workforce Now a plus.

EDUCATION AND EXPERIENCE:

• 1–2 years of experience in a Human Resources or payroll environment.
• Must have a strong understanding and awareness of the sensitivity and importance of human resources processes and be able to operate with discretion, confidentiality and a sense of urgency.
• Effective interpersonal skills, including the ability to establish and maintain credibility, trust and rapport with staff at all levels.

WORKING CONDITIONS:

Job operates mainly indoors and is exposed to generally consistent conditions, such as regulated air conditioning and heating. This job also works near a machinery showroom, which may generate some noises such as objects hitting the floor and creating a sound, forklift movement and occasional other short term noises. Ability to operate a motor vehicle and valid driver’s license.

PHYSICAL REQUIREMENTS:

This job requires prolonged periods of sitting at a desk and working on a computer. Repetitive use of the hands and typing are required. Requires frequent lifting of 1-10 pounds and occasional 11-25 pounds with infrequent lifting of 25 or more. Must be able to access and navigate each department at the organization’s facilities. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.