Department Support Assistant III

Hourly Pay Range:

Position Highlights:

·       Position: Administrative Assistant III

·       Location: Primarily at Elmhurst Hospital, light travel to other hospitals for meetings/events

·       Full Time/Part Time: 40 hours per week

·       Hours: 7:30am – 4:00pm hours may flex based on department needs

·       Required Travel: Light travel to other Endeavor Hospitals for special events / meetings.

What you will need:

·       License: N/A

·       Education: High School diploma required, Bachelor Degree preferred

·       Certification: N/A

·       Experience: 3-5 years of Experience

·       Skills: Typing, Virtual Meeting Media Platforms, Microsoft Excel, Word, PowerPoint and Outlook

What you will do:

The Department Support Assistant III will provide advanced administrative support to the executive and senior management of the Surgical Services team at Endeavor Health. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. This role will report to, and support the system Vice President, Surgical Services & Anesthesia.

Overall responsibility for supporting ongoing business operations for the department, including maintaining communications, organizing and completing department tasks, supporting program coordination. In addition to...

·       Serve as the primary point of contact for the service line executives (Directors), managing schedules, correspondence, and communications.

·       Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.

·       Draft, edit, and proofread executive-level emails, memos, reports, and other documents.

·       Ensure all communication is professional and reflects the executive team's voice and objectives.

·       Maintain and update documents, records, and databases with the utmost accuracy and adherence to healthcare regulations.

·       Generate and compile reports, data analyses, and presentations for executive decision-making.

·       Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.

·       Process invoices, monitor spending, and reconcile financial statements for the executive team.

·       Oversee office operations and supplies, ensuring smooth day-to-day functioning.

·       Assist in the onboarding of new administrative team members and contribute to their training.

·       Handle sensitive and confidential information with the utmost discretion and professionalism.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities