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DESCRIPTION: Under limited supervision, performs clerical work involving the processing of documents in a variety of functions; performs moderately complex and non-routine clerical work; may provide guidance and assistance to other staff; does other related duties as required.
NOTE: Incumbents may be required to utilize keyboard equipment to input and/or retrieve information on a computer console, typewriter or other key entry device used by the department. Keyboarding/typing duties may or may not be assigned depending on the needs of the department. The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
DISTINGUISHING CHARACTERISTICS: Positions in this title perform clerical work requiring experience and familiarity with the department’s procedures and rules and may involve the limited exercise of independent judgment. Work is performed with considerable independence and is reviewed upon completion.
EXAMPLES OF WORK:
- Receives, screens, reviews and verifies documents.
- Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to supervisor for resolution.
- Provides guidance and assistance to staff.
- Opens, time stamps, sorts, numbers, and distributes mail.
- Maintains prepared mailing lists.
- Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.
- Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
- May wrap packages for shipment by mail or express.
- Assembles materials for distribution.
- Hand stamps letters, papers, and other documents.
- Fills in and checks form letters, circulars, and forms as directed.
- Compiles information and/or numerical data.
- Provides information in person and over the telephone.
- May enter and/or retrieve information on a computer terminal.
- May occasionally perform keyboarding/typing duties, but not as the primary function of the position.
- May assist in requisitioning, storing, and distributing office supplies.
- May assist in preparing and verifying payrolls and makes simple arithmetic calculations.
- Schedules administrative proceedings; may process requests for scheduling changes.
- Receives, logs in and reviews permit applications for completeness and accuracy; issues permits for construction, repair, installation, and demolition operations.
- Coordinates the scheduling of various activities for a park, recreational site, school district or other government entity.
- May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
- When assigned to a finance task, performs specialized clerical work involving the preparation and maintenance of assessment rolls and records.
- When assigned personnel duties, processes personnel action forms, maintains personnel records and gathers sensitive or confidential information or data.
- Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
- Operates various types of office and mail processing machines such as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.; may perform simple maintenance tasks such as adding toner, paper or changing ribbons.
- Maintains records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
EXPERIENCE: One (1) year of experience in clerical work.
LICENSE: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
- Ability to lift up to 25 pounds and walk up/down stairs.
- Knowledge of office routines, equipment, and practices.
- Ability to comprehend established office routines and department regulations.
- Ability to organize assigned clerical work and develop effective work methods.
- Ability to provide guidance and assistance to staff.
- Ability to make simple arithmetic calculations and tabulations.
- Ability to understand, remember, and carry out oral and written directions.
- Ability to perform tasks accurately within prescribed time frames.
- Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
- Ability to sort, index, file, and pull varied types of materials using an established filing system.
- Ability to operate and perform routine maintenance on office machines and other equipment.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
RATE: $23.03 per hour, 35 hours per week
Benefits: Health, Pharmacy, and Dental Insurance, State Pension and Life Insurance, Paid Holidays, and Paid Time Off (Vacation, Sick, Personal)
Additional Voluntary Benefits: Vision Insurance, Health and Dependent Care Flexible Spending Accounts, Life Insurance, 457(b) Accounts, Credit Union Membership, and Tuition Reimbursement
EEOC
This title is classified and competitive through Civil Service
Must be a resident of New Jersey. Preference given to Salem County Residents.
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