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Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Opportunity for advancement
- Training & development
- Vision insurance
We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.
Key Responsibilities:
- Prepare, review, and calculate invoices based on completed shop work orders
- Verify labor hours, parts usage, and service records for accuracy
- Enter and update data in company systems and spreadsheets
- Communicate with shop personnel to clarify job details when needed
- Maintain organized records of invoices, work orders, and supporting documents
- Assist with general administrative and office tasks as required
- Ensure all billing information is accurate and submitted on time
Requirements:
- Strong computer skills (MS Office, especially Excel, and general data entry systems)
- High attention to detail and accuracy in calculations
- Ability to organize and manage multiple tasks efficiently
- Basic understanding of shop or fleet operations is an advantage
- Previous experience in shop administration, billing, or invoicing is highly preferred
- Strong communication and teamwork skills
Preferred Experience:
- Prior experience in a trucking shop, repair facility, or fleet maintenance environment
- Familiarity with work orders, parts tracking, or repair billing processes
Personal Qualities:
- Responsible and reliable
- Organized and detail-focused
- Able to work in a fast-paced operational environment
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