Job Summary:

Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.

Essential Responsibilities:

This description is for recruitment posting purposes only. It has not received full HR review and approval.
• Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
• Completes physician payroll from physicians master schedule & CARE information containing positive time report
• Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures
• Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments
• Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members
• May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status
• Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current
• Responsible for ensuring adequate medical & office supplies are available in the department
• Responds to & resolves issues as appropriate in the absence of senior
• Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences
• Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary
• Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis
• Picks up & delivers checks for distribution to appropriate locations
• Operates computer, word processor w/ existing programs & assists in developing new programs
• Establishes & maintains employee & per diem physicians folders
• Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets
• Prepares a departmental FTE budget report from total hours worked
• KP Service Standards: Follows LMPs ABCs
• Takes Initiative: Positive first impression, ask how you can help & give information
• Take Responsibility: Solve problems, resolve conflict, assume ownership
• Take Care: Protect confidentiality, show respect, value differences & show empathy
• Take Pride: Neat work area, low noise, be professional, support your team & KP
• Performs special projects & other duties as required
• Assume other activities & responsibilities from time to time as directed

Basic Qualifications:

Experience

• Two (2) years experience in a medical setting
• Must complete & successfully pass Basic Computer Literacy Test
• Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.

Education

License, Certification, Registration

Additional Requirements:

Notes:

Home location is Escondido - may float to Primary Care clinics in the North supporting staff and clinic schedules

Learn more about this Employer on their Career Site

Department Clerk