Sr Executive Assistant

The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations.

Note: this role will be required to work from our Estero FL office 5 days a week.  

The salary range for this position is around $100k and commensurate with experience.

What You’ll Do:

• Calendar & Travel Management: Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity.
• Meeting & Presentation Support: Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics.
• Budget & Expense Oversight: Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision.
• Documentation & Reporting: Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs.
• Cross-Functional Collaboration: Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives.
• Communication & Coordination: Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment.
• Onboarding & Executive Integration: Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup.
• Visitor Engagement: Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols.
• Project Management: Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information.

What We’re Looking For:

• 10 years’ progressive experience in administrative roles
• High School Diploma or equivalent
• Proficient in MS Office 365 and calendar management.
• Experience in SAP Concur or similar expense management platform and Oracle preferred.
• Experience with training and onboarding new hires.
• Ability to deal with highly confidential and sensitive matters.
• Excellent verbal and written communication skills. 
• Ability to collaborate with internal and external stakeholders across multiple functions and locations
• Excellent organization, time management, decision making, and prioritization skills.
• Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset. 
• Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands.

What You’ll Get:

• Up to 40% off the base rate of any standard Hertz Rental   
• Paid Time Off
• Medical, Dental & Vision plan options
• Retirement programs, including 401(k) employer matching
• Paid Parental Leave & Adoption Assistance
• Employee Assistance Program for employees & family
• Educational Reimbursement & Discounts
• Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
• Perks & Discounts –Theme Park Tickets, Gym Discounts & more