Staff Accountant

TITLE: Staff Accountant

REPORTS TO: Controller 

FLSA: Exempt 

CATEGORY: Full Time 

SHIFT: Monday – Friday 8:00am – 5:00pm

SUMMARY

Under limited supervision, perform diverse accounting related duties, including accounts payable functions, backup for shareholder account transactions, and general ledger account reconciliation. Assume responsibility and accountability for adherence to Bank policies and procedures, as well as all applicable state and federal laws and regulations pertaining to banking. 

ESSENTIAL DUTIES

1. Perform general accounting functions, including accounts payable, loan accounting, backup for shareholder accounting, and account reconciliation.
2. Assist branch offices with cash, check, journal balancing, and reconciliation.
3. Work with other department colleagues to input, verify, and transmit properly authorized bank transactions.
4. Reconcile accounts with correspondent banks.
5. Act as support for fixed asset system.
6. Reconcile sub-ledger and suspense account balances to the general ledger on a regular basis. Follow up with appropriate personnel to endure outstanding items are cleared in an accurate and timely manner.
7. Maintain a good working relationship with third party vendors and investors.
8. Assist other department colleagues by performing general accounting related tasks, (e.g., compiling information, retrieving documents and records, and special projects as needed.)
9. Reconcile general ledger accounts throughout the month, at month end, quarter end and year end to ensure accuracy and completeness.
10. Ensure all client and Bank CDARS/ICS orders are placed accurately and on time, and debits and credits to client accounts and to the general ledger are executed correctly and on the appropriate days.
11. Provide investor relations support to shareholders in conjunction with transfer agent.
12. Research, build and compile various reports using database queries and other resources both within and for the department as well as across the organization.
13. Ensure all related paper file systems are maintained so that necessary documents can be found easily and documentation is consistent and complete. 

SECONDARY DUTIES

1. Develop and maintain procedures for functions performed as a member of the finance department.
2. Discuss errors and outages on notifications, credits, and debts with appropriate organizations and colleagues.
3. Provide back up support for entering approved invoices into the accounts payable system and maintain accounts payable workflow and distribution inbox and outbox.
4. Create a variety of forms to ensure the smooth operation of the department.
5. Prepare supporting schedules and reports for regulatory exams and financial audits as needed.
6. Assume responsibility for various department functions in the absence of colleagues or in overload situations.
7. Complete assigned Compliance Training. Maintain compliance with Bank’s BSA/AML policies and procedures.

GENERAL

1. Provide excellent personal customer service to all internal and external clients.
2. Treats people with respect; keeps commitments; inspire the trust of others; work ethically and with integrity; uphold organizational values; accept responsibility for own actions.
3. Follow policies and procedures; complete administrative tasks correctly and on time; contribute to the overall profitability of the Bank through cost controls and expense monitoring.
4. Apply good judgment in decision making and see beyond immediate assignments and act on opportunities and problem areas.
5. Perform position safely, without endangering the health or safety to themselves or others and report potentially unsafe conditions. 
6. Work according to established schedules, arriving on time and with a positive attitude.
7. Support the Bank’s goals and values; benefit the Bank through outside activities.
8. Any other duties as defined by management.

QUALIFICATIONS AND DEMONSTRATED ABILITIES

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

1. Bachelor’s degree in related field or equivalent combination of education and experience. Work related experience should consist of a minimum of one (1) year of accounting or finance. Educational experience, through in-house training sessions, formal school or related curriculum, should be applicable to finance or accounting.
2. Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, write reports, correspondence and procedures, speak clearly to clients, colleagues, directors, and shareholders.
3. Advanced computer operation skills; particularly EXCEL. 
4. Intermediate keyboarding skills to meet production needs of the position.
5. Excellent organizational and time management skills.
6. Ability to read, analyze, and interpret business periodicals, professional journals, and technical procedures.
7. Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.
8. Ability to work with minimal supervision while performing duties and to handle confidential information with discretion.

DESIREABLE QUALIFICATIONS REQUIREMENTS

1. Previous experience in audit support, financial services, and/or accounts payable.

PHYSICAL REQUIREMENTS

1. Ability to sit and/or stand for extended periods of time. 
2. Occasional walking to assist or meet with customers and staff at various locations within the Bank.
3. Continuous clarity of vision at 20 inches or less for normal processing of work.
4. Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties such as typing, writing, and maintaining files.
5. Occasional use of arms such as pushing/pulling to open and close drawers and cabinets.
6. Occasional bending and/or reaching for supplies, etc. on both low and high shelves.