DATA & SYSTEMS COORDINATOR JOB DESCRIPTION

We're looking for someone who loves building the systems and tools that make good work possible behind the scenes. You'll be the person who knows exactly how the project is doing, who spots a gap before it becomes a problem, and who builds the resources that help rural organizations succeed at bringing on peer support staff. If that's you, we'd love to hear from you.

You'll report to the Learning & Development Director and help make sure Youth Era's rural peer workforce project runs on solid ground. You'll build the tools and criteria that help rural organizations get ready to bring on peer support staff, keep track of how the project is doing over time, and step in to support partner conversations.

You'll work closely with the Rural Outreach & Training Consultant to map and prioritize rural partner organizations, track project outcomes, and build tools that help organizations successfully employ and retain Peer Support Specialists (PSS) and Youth Support Specialists (YSS). You'll also deliver hands-on technical assistance, workforce readiness support, onboarding, and implementation coaching directly to rural host sites, with a regional focus on Southern Oregon, based out of Grants Pass.

This is a hybrid remote position. You'll travel to rural host sites across Southern and Frontier Oregon on a monthly basis with some overnight stays.

POSITION SUMMARY:

Position Title: Data & Systems Coordinator
Compensation: $25-26 / Hourly
Offered Benefits: Medical, Vision, Dental, Sick-time, and Vacation-time
Work Schedule: 40 hrs/wk (hours vary)
Position Type: Full-time 1.0 FTE
Location: Hybrid Remote -Oregon; Main Office located in Eugene, OR
Travel Required: Yes (mileage reimbursed)
Supervisor: Learning & Development Director

Please review our full job description below, and if you’re ready to make a meaningful impact in the lives of young people and contribute to a compassionate, youth-centered organization, we’d love to hear from you. Apply today and join us in empowering youth in our community.

CORE RESPONSIBILITIES:

Systems & Tools Development

Build and maintain organizational readiness criteria and technical assistance toolkit
Create and organize digital materials, guides, and resources
Update toolkit materials as the readiness model evolves
Build and maintain tracking tools and templates used across the project

Partner Mapping & Barrier Assessment

Build and maintain a partner map across all priority counties
Participate in barrier assessment conversations with rural organizations
Serve as a point of contact for ongoing partner feedback and questions
Document barrier patterns for the team

Data Tracking & Quality

Maintain monthly data on recruitment, organizational development, and retention
Track certified peer employment status at 3, 6, and 9 months post-certification
Analyze trends and patterns in project data to inform strategy and risk management
Flag data gaps and support quarterly quality improvement reviews

Project Coordination

Coordinate timelines and deliverables across multiple internal stakeholders
Maintain the reporting calendar and proactively flag upcoming deadlines
Track outstanding action items from quarterly reviews through to completion
Keep project documentation organized and accessible across the life of the grant

Reporting & Sustainability

Document rural peer compensation patterns for future advocacy
Support required reporting
Prepare data for recurring reviews and meetings

General Expectations

Attend weekly staff meetings
Communicate regularly with your supervisor
Track expenses and mileage using Youth Era-approved systems
Record hours worked using Youth Era-approved systems
Comply with current policies in the Youth Era Employee Handbook
Take on other duties as needed

REQUIREMENTS:

Strong project management skills, including the ability to manage timelines, deliverables, and multiple moving parts at once
Strong organizational and data management skills: comfortable building and maintaining tracking tools, spreadsheets, or databases
The ability to take information and communicate it clearly to others
Understanding of peer support or behavioral health workforce development
Willingness to travel occasionally for partner mapping conversations, organizational site visits, or events
A valid driver's license, reliable vehicle, and car insurance
The ability to build trust and rapport with rural partner organizations
Strong written and verbal communication skills
A trauma-informed, strengths-based, culturally responsive, peer-centered approach to the work

PROFESSIONAL COMPETENCIES:

Strong attention to detail and follow-through
Comfort coordinating across multiple roles and departments to keep deliverables on track
The ability to spot patterns and flag problems preemptively
A strong understanding of the peer role
Respect for rural communities and local knowledge
Confidence contributing to partner conversations
Strong time management skills
Comfort with computers, Google Workspace, virtual meeting tools, and data tracking systems

PREFERRED QUALIFICATIONS:

Experience with Medicaid billing pathways, Traditional Health Worker (THW) or peer certification requirements
Experience with data or tracking systems such as HMIS, Fidelity EHR, or similar platforms
Experience building training materials or organizational readiness toolkits
Experience with grant reporting or outcome tracking
Experience providing technical assistance, coaching, or consultation to community organizations

Learn more about this Employer on their Career Site

Data & Systems Coordinator