Executive Assistant to the COO

Description

SUMMARY:

This position provides confidential administrative support to the COO and leadership team, fostering trust and representing commitment and dedication to our stakeholders The person in this position exhibits high-level discretion; facilitates communications, and works effectively with efficiency, integrity and diplomacy.

BEHAVIORAL EXPECTATIONS:

• Follows the principles of the Foundation’s core values:

1. Trust
2. Respect
3. Integrity
4. Commitment

• Motivated to value-add to the success of the Foundation
• Effective communicator
• Collaborative 
• Dependable 
• Detail-oriented
• Adaptable, receptive to change
• Teach through example and service
• Practice professional curiosity and desire to learn
• Excellent interpersonal skills and ability to work with a diverse constituency
• Maintain confidentiality
• Work safely 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Provide administrative support to the COO 
• Manage emails, phone calls, and other communication
• Represent the COO and Foundation to internal and external stakeholders
• Manage COO calendar
• Schedule and manage meetings, collaborating with technology, and resolving conflicts
• Manage documents, agendas, power point presentations and reports 
• Prepare presentations and reports, managing sensitive information
• Provide support to other leadership team members, in particular schedule coordination and meeting preparation
• Manage departmental deadlines
• Research and compile information, identifying key considerations and making recommendations
• Maintain procedures and other controls necessary in carrying out tasks
• Provide backup support to President/CEO when needed
• Handle confidential organizational, financial, and personal information with high integrity

OTHER DUTIES AND RESPONSIBILITIES:

• Exhibit strong written and verbal skills
• Continued industry education and personal development as it pertains to the role and the Foundation
• Other tasks as requested 

Requirements

QUALIFICATIONS AND EXPERIENCE:

• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment
• Experience in high-level administrative tasks 
• Proficiency in Microsoft Office Suite and other organization systems
• Excellent written and verbal communication skills
• Basic understanding of audio/video equipment
• Maintain confidentiality as required and appropriate

PHYSICAL/MENTAL/VISUAL DEMANDS AND WORK ENVIRONMENT:

• This job is conducted in an office work environment, sitting most of the time
• Approximately 80% of this position’s duties require use of a computer
• Must be able to exert up to 20 lbs. of force occasionally
• Some travel required