Administrative Assistant

Job Summary

The Administrative Assistant supports the daily operations of Most Sacred Heart Catholic Church by providing administrative, organizational, and hospitality-centered support to parish staff, ministries, and parishioners. This role is often the first point of contact for the parish community and plays an essential part in fostering a welcoming and efficient parish environment.

Key Responsibilities

• Serve as a welcoming presence for parishioners, visitors, and callers; provide assistance or direct inquiries to the appropriate staff or ministry.
• Manage general office operations, including filing, mail distribution, ordering supplies, and maintaining office equipment.
• Maintain parish records, databases, sacramental logs, and confidential documents with accuracy and discretion.
• Assist with parish communications, including preparing bulletins, newsletters, emails, website updates, and social media posts as needed.
• Support scheduling and coordination of parish events, meetings, and facility use.
• Prepare correspondence, reports, and other administrative materials for the pastor, parish staff, and ministry leaders.
• Process registrations, payments, and forms for parish programs and events.
• Provide administrative support for liturgical and sacramental preparation, including baptism, marriage, and funerals.
• Collaborate with parish staff to ensure smooth operation of day‑to‑day activities and special projects.
• Uphold the mission and values of the Catholic Church in all interactions, ensuring a respectful and faith-centered office environment.

Qualifications & Skills

• High school diploma required; additional administrative or office management training preferred.
• Prior administrative or parish office experience strongly preferred.
• Proficiency with office software, databases, and digital communication tools.
• Strong organizational skills with attention to detail and accuracy.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Friendly, patient, and service‑oriented approach to working with parishioners and volunteers.
• Ability to multitask, prioritize responsibilities, and work both independently and collaboratively.
• Commitment to supporting the mission and ministries of Most Sacred Heart Catholic Church.