Project Manager

About Ten Adams

Healthcare brands have the power to change lives—and we're here to help them do exactly that. At Ten Adams, we're an independent healthcare brand performance agency where strategic thinking, creativity and insights come together to drive measurable results for hospitals and health systems, multi-location health and wellness providers, and B2B healthcare tech.

Join our team of driven, curious, authentic professionals who take ownership, grow personally and professionally, and commit to driving health forward. At Ten Adams, bold ideas aren't just welcomed; they're expected. Together, we're helping healthcare brands grow stronger, businesses hit targets and communities live healthier, one meaningful connection at a time. 

The Role

The Project Manager plays a critical role in driving high-quality delivery across multiple agency clients and projects. This individual must be detail-oriented, proactive and exceptional at communication and coordination. Success in this role is defined by strong organization, effective cross-team collaboration, financial acumen and the ability to anticipate needs, manage competing priorities, and keep teams and clients aligned throughout the project lifecycle.

Day-to-Day Responsibilities

Project Management and Execution

• Own the full lifecycle of assigned projects from estimation and planning through execution and delivery.
• Develop and maintain project scopes, timelines, milestones and work-back schedules, adjusting proactively as needs evolve.
• Facilitate internal touch points to drive clarity, accountability, and alignment across Creative, Tech, Strategy, Account Services, Media and Performance Marketing.
• Monitor progress, deliverables, scope, and budgets to ensure projects remain on track and risks are surfaced early.
• Maintain accurate, organized project documentation and task details in ClickUp.

Client Communication and Relations

• Support Account Services in fostering strong client partnerships through timely execution and clarity.
• Provide clear documentation and follow-ups after meetings, ensuring expectations and action items are understood.
• Support client satisfaction and continuous improvement efforts through efficient and accurate project facilitation.

Financial Oversight and Reporting

• Develop project estimates and ensure alignment between planned resources and budget constraints.
• Track all project hours, expenses, vendor costs and out-of-scope work, flagging variances early.
• Support Account Services in statement of work development and impact assessments.
• Produce timely updates demonstrating project financial health and pacing of deliverables.

Vendor Coordination and Resource Management

• Coordinate internal and external resourcing to ensure teams are properly supported and workflows move efficiently.
• Source and coordinate external partners, freelancers and production vendors ensuring deliverables align with scope and timelines.
• Partner with department leads to assign appropriate resources for project tasks, monitor production schedules and ensure deadlines are achievable.
• Maintain visibility into team capacity to proactively identify and escalate resource-related obstacles before they impact delivery.

Administrative Duties

• Maintain accurate project records, file structures and task details.
• Support agency-wide PM process improvements and documentation as needed.

Required Skills

Hard Skills:

• Bachelor’s degree or equivalent experience in marketing, business or project management.
• 2-7 years of project management experience, preferably in a marketing agency.
• Proficiency in project management tools, such as ClickUp or similar platforms.
• Experience in developing work breakdown structures, timelines and detailed project estimates.
• Financial expertise in budget tracking and reporting.

Soft Skills:

• Excellent communication and cross-team collaboration skills.
• Strong organization, prioritization and problem-solving abilities.
• Proactive mindset with attention to detail and ability to anticipate needs.
• Adaptability in a fast-paced environment managing multiple projects and priorities.
  

If you're a detail-oriented, proactive communicator who thrives on keeping teams aligned and projects running smoothly, we'd love to meet you!

This role is hybrid at our office in Evansville, IN.

Ten Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.