Associate Proposal Writer

Company Overview

NWN is the leading AI-powered technology solutions provider for North America's most innovative public and private organizations. For more than 30 years, NWN has helped over 5,000 CIOs deliver technology modernization programs with its Intelligent Workplace, Customer Experience (CX), Managed Devices, Cybersecurity and Public Safety, Connectivity, and Intelligent Cloud solutions. The company's proprietary Experience Management Platform ensures seamless service delivery, real-time observability and improved efficiency for its clients' most demanding technology needs. NWN is a high-performance, high-integrity team of 1,000+ experts committed to a customer-obsessed culture, earning a 75 Customer Net Promoter Score. The company has been recognized with hundreds of industry awards and is proud to be a 'Best Place to Work' with an 86 Employee Net Promoter Score. For more information, visit: NWN.ai.

Responsibilities

Supports the development of compliant, persuasive RFX proposals by coordinating inputs, drafting and formatting content, and tracking schedules and requirements to meet deadlines. Maintains templates and standard materials to improve proposal efficiency and consistency.

• Assist with end-to-end proposal coordination (intake, kickoff, task tracking, reviews, and final submission preparation).
• Review RFX documents and summarize requirements, deliverables, and compliance items for the response team.
• Draft and edit standard proposal sections using approved messaging and existing content libraries.
• Format proposals in Word and related tools to align with templates, style standards, and customer instructions.
• Coordinate collection of inputs from Business Development, Sales, Recruiting, Technical teams, and partners/vendors.
• Maintain proposal schedules, action logs, and content trackers; follow up on assigned action items to keep work on pace.
• Prepare and complete administrative response items (forms, certifications, representations, and standard attachments) as assigned.
• Edit and update resumes, project descriptions, and company overviews for accuracy, clarity, and consistent voice.
• Support compliance checks by confirming required sections are present, instructions are followed, and content is submitted on time.
• Help improve and maintain proposal templates, boilerplate language, and content repositories to streamline future responses.

Qualifications

• Bachelor’s degree in English, Communications, Journalism, Marketing, Business, or a related field (or equivalent experience).
• 1-3 years of experience supporting proposals, technical writing, marketing writing, or related administrative coordination Required
• Strong writing, editing, and proofreading skills with attention to detail and consistent tone/grammar.
• Ability to interpret RFX instructions and translate requirements into checklists and compliance trackers.
• Comfort working with multiple contributors and deadlines; able to follow up and organize inputs from SMEs.
• Working knowledge of version control and file management best practices (naming conventions, permissions, final submission packages).
• Professional communication skills; able to take direction, incorporate feedback, and support review cycles.
• Ability to maintain confidentiality and handle sensitive business and customer information appropriately.
• Preferred: familiarity with proposal tools/processes (e.g., proposal libraries, content management systems, or basic graphic/layout support
• Proficiency with Microsoft Word (styles, formatting, templates) and Microsoft Office (Excel, PowerPoint, Outlook); experience with SharePoint/Teams preferred.

Work Locations:

• Remote: Job duties are performed from the employee’s home home or another approved remote location. Remote employees are expected to maintain productivity, communication, and availability during agreed-upon working hours, in alignment with company policies.

At NWN, we provide a comprehensive benefits package to support your well-being in and out of work. This includes medical, dental, and vision plans, Health Savings Account (HSA) and Flexible Spending Accounts (FSAs), income protection through disability and life insurance, and a 401(k) with company match. Enjoy unlimited PTO, paid company holidays, hybrid/remote work, paid bonding leave for eligible employees, employee discounts, and access to our Employee Assistance Program (EAP). Additional offerings include accident, critical illness, long-term care, and hospital indemnity coverages, legal and identity theft protection, pet insurance, supplemental life insurances, referral bonuses, charitable donation matching, and allowances for eligible roles. Join a team that values the health and wellbeing of all our employees!

All offers of employment at NWN are contingent upon the successful completion of a comprehensive background check. This process ensures a safe and secure work environment for all employees.

NWN is an Equal Opportunity Employer: NWN provides equal employment opportunity to all employees and applicants for employment free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation or any other status or condition protected by local, state or federal law.