Corporate Legal Specialist

Job Description

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.   

Step into Your New Role 

Kleinfelder has an exciting opportunity for a Corporate Legal Specialist. The Corporate Legal Specialist provides operational, administrative, and project support to the Legal Department. This role is responsible for coordinating contract administration, corporate governance activities, entity management, claims administration, litigation support, legal invoice processing, subpoena management, due diligence activities, legal training coordination, and other legal operations functions. The successful candidate will possess strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality. 

Responsibilities:  

• Manage Agiloft CLM platform; track and respond to CLM helpdesk tickets; maintain contract log and produce reports as needed; update standard contract forms.
• Assist with processing and responding to certificate of insurance requests; coordinate with insurance brokers as necessary; ensure timely processing of insurance invoices.
• Coordinate with third-party vendors to ensure timely filing of annual reports and CoA renewals; assist with new entity registrations and CoA applications; maintain entity database and update entity organization chart.
• Manage Legal Tracker claims and litigation database; schedule and coordinate claim review meetings; provide notice to insurers.
• Maintain legal calendar; schedule legal department and other meetings as required.
• Assist with financial audit responses; apply cost codes to legal invoices to ensure proper allocation; process legal invoices through Legal Tracker; process payment of legal-related expenses and vendor invoices.
• Review subpoenas and coordinate with project teams to identify, copy, and redact responsive documents; conduct privilege review under attorney supervision; coordinate document production with IT personnel and third-party vendors; assist with the issuance of legal holds.
• Assist with due diligence activities.
• Maintain legal SharePoint site and shared legal drive.
• Coordinate legal and compliance training programs; maintain training database.
• Respond to legal disclosure requests associated with proposals, qualification submissions, and client questionnaires; coordinate collection of corporate information and supporting documentation.
• Prepare legal board reports; assist with board resolutions, written consents, and corporate compliance tasks; maintain corporate records and governance documentation.
• Assist with internal investigations; route garnishments to payroll and ensure timely processing.

Position Competencies:

Knowledge, Skills, and Abilities

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information.
• Strong attention to detail and analytical capabilities.
• Proficiency with Microsoft Office Suite, SharePoint, and document management systems.
• Experience with legal technology platforms such as Legal Tracker, Agiloft, and Everlaw.
• Ability to work independently and manage competing priorities.
• Understanding of risk management and contracting preferred.
• Familiarity with corporate entity management, claims administration, and legal billing processes preferred.

Education: Bachelor’s degree in business or related field required.

Experience: 5+ years of experience in a legal department, law firm, risk management department, corporate governance function, or related business environment. Experience supporting contract administration, litigation management, corporate governance, or legal operations for an engineering/consulting company preferred.  

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.  

Progress with an Employer that Values You 

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

Benefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.  

The expected salary range for the position is displayed in accordance with the California Pay Transparency Law.  Final agreed upon compensation is based upon individual qualifications and experience. Salary Range: $68,640-$105,487. 

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.  

Equal Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)  

NOTICE TO THIRD PARTY AGENCIES   

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.