Office Manager - BMW OF FAIRFAX

Company Description

At BMW OF FAIRFAX, a Sonic Automotive family dealership, you'll find the opportunities, resources, and support you need to grow and develop professionally. Our 100+ dealerships are concerned with more than moving inventory; they're committed to your success and invested in your future. So read on, and consider a rewarding career with Sonic Automotive, Inc.

Our associates are happy to work here because:

• We boast the lowest turnover in the industry.
• We provide award winning training (Training Magazine Top 125, and Brandon Hall Awards).
• We are committed to developing and promoting within the company.
• Our benefits are extremely competitive with Medical, Dental, Vision, HSA, 401k and PTO.
• We encourage peer to peer teamwork and recognition.
• Special benefits to purchasing and leasing a car.
• Personal Automotive Concierge Service.

Benefits:

• Medical, dental, vision insurance
• 401k plan with company match
• Paid Time Off accrual
• Sundays off
• Closed for Thanksgiving day and Christmas day
• Employee discounts on purchasing and leasing cars
• Free and discounted gym membership plans
• Opportunities for career advancement within a Fortune 500 company

Job Description

The Office Manager is responsible for the accurate representation of the financial condition of the dealership, develops controls necessary for the proper conduct of the business, maintains accurate records, and establishes and maintains the data processing capabilities to accomplish the dealership’s objectives.

Duties and Responsibilities:

·       Assist controller with preparation of complete financial statement and ensure it is submitted in a timely manner each month.

·       Interpret and analyze the financial statement continually.

·       Supervise office staff, including receptionist and cashier.

·       Keep the Controller informed about the trends and the cash needs of the business.

·       Review journal entries and approve any adjustments to inventory, COS, and expense accounts.

·       Prepare and process all workmen’s comp and other insurance claims.

·       Coordinate and prepare month-end reconciliations for all accounts and physical inventories.

·       Maintain and post monthly standard entries.

·       Set up fixed asset and prepaid asset accounts.

·       Work with office staff to ensure timely completion of assigned tasks.

·       Assist in preparation for annual internal and/or external audit. Provide auditors with requested information; follow-up on any items that need correction.

·       Complete end-of-month accounting reports.

·       Calculate and reconcile depreciation expense monthly.

·       Set up and maintain accruals for expenses, e.g. advertising, insurance, professional expenses.

·       Run and review expense trend reports monthly.

·       Provide back-up for cashier and receptionist as needed.

·       Must follow all company safety policies and procedures, and immediately report any and all accidents to a manager or supervisor.

Qualifications

·       Accounting degree or commensurate experience.

·       Ability to read and comprehend instructions and information.

·       Two years of experience in a dealership office position.

·       Working knowledge of dealership financial statements.

·       Ability to explain technical financial information in an understandable manner.

·       Excellent communication skills.

·       Automotive industry accounting experience

·       All applicants must be authorized to work in the USA

·       Proficient in CDK

·       All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license

Additional Information

It's time to make the most important move of your career.  From our cooperative, team-based approach, to our more than 1,000 internal advancements each year, it's easy to see the difference. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer.