Executive Assistant

This position serves as the operational hub of our office, supporting the President and coordinating daily administrative, financial, and project-related activities. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a construction and manufacturing environment.

• Enter and manage vendor bills and customer invoices.
• Issue invoices and track receivables.
• Verify purchase order pricing and delivery timelines.
• Coordinate freight and vendor shipments.
• Assist with preparation of sales estimates and proposal follow-ups.
• Manage the President’s calendar and schedule meetings.
• Serve as a point of contact for vendors, clients, and internal coordination.
• Maintain organized digital and physical filing systems.
• Support project tracking and office workflow systems.
• Oversee temporary office help when needed.

• 5+ years experience in an Executive and/or Office Manager role.
• Experience entering invoicing.
• Proficiency in QuickBooks.
• Ability to work with customers.
• Experience in office administration, bookkeeping support, or executive assistance.
• High attention to detail, especially with pricing, documentation, and scheduling.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

• Experience in construction, manufacturing, engineering, or project-based industries is strongly preferred.

Office Environment.

This is a Contract position based out of Fairfield, CA.

The pay range for this position is $28.84 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fairfield,CA.

This position is anticipated to close on Mar 18, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.