Manager, Enterprise Events

At NorthBay Health, the Manager, Enterprise Events is responsible for leading the planning, execution, and continuous improvement of systemwide internal and enterprise events that support employee engagement, organizational culture, physician relationships, and brand visibility across NorthBay Health.

This role owns the strategy, planning, and delivery of high-volume enterprise events across Solano, Napa, and Yolo counties, ensuring consistent, high-quality experiences that reflect NorthBay Health’s mission, vision, and values. The Manager oversees event logistics, vendor coordination, budgeting, and operational planning while partnering closely with Marketing, Communications, Human Resources, Operations, Foundation, and executive leadership.

The Manager leads the execution of 20 or more enterprise events annually, ranging from small leadership gatherings to large-scale employee and physician events serving up to 3,000 participants. This role ensures events are delivered professionally on time, and within budget, while building scalable processes to support the organization’s continued growth.

PRIMARY JOB DUTIES

Event Strategy and Program Management

Lead planning and execution of enterprise and internal events that strengthen employee engagement, recognition, physician relationships, and organizational culture.

Own the annual enterprise events portfolio, including employee, volunteer, leadership, and systemwide events across Solano, Napa, and Yolo counties.

Develop event plans, timelines, run-of-show documents, and operational workflows to ensure consistent execution.

Ensure events align with NorthBay Health brand standards, messaging, and organizational priorities.

Support system growth by planning events tied to new facilities, service launches, and strategic initiatives.

Event Planning and Execution

Manage all event logistics including venue coordination, catering, rentals, audio visual, décor, signage, transportation, and staffing.

Oversee on-site event execution, ensuring events run smoothly and reflect a professional, high-quality experience.

Coordinate with Creative Services to ensure all event materials, signage, and promotional assets are produced and delivered on schedule.

Conduct site walkthroughs and pre-event readiness checks.

Ensure post-event follow-up, documentation, and evaluation are completed.

Vendor and Budget Management

Manage vendor relationships including contracts, scheduling, and performance oversight.

Develop and manage event budgets, track expenses, and ensure activities remain within approved parameters.

Approve invoices and coordinate payments in accordance with organizational workflows.

Maintain accurate records of vendor agreements, expenses, and event documentation.

Cross-Functional Collaboration

Partner with Marketing, Communications, Human Resources, Operations, Foundation, Creative Services, and executive leadership to plan events that support organizational priorities.

Coordinate with facilities, IT, security, and clinical teams as needed to support event execution.

Serve as a primary point of contact for internal stakeholders related to enterprise events.

Provide event guidance to departments planning organizational events.

Process Improvement and Program Growth

Develop scalable processes, templates, and tools to support a growing event portfolio.

Maintain event calendars, planning trackers, and documentation to support multiple events simultaneously.

Identify opportunities to improve efficiency, quality, and consistency across events.

Support long-term planning as the organization expands into new markets and facilities.

Foundation and Partnership Support

Provide event planning support for Foundation, donor, or partnership events as needed.

Collaborate with philanthropic and partnership teams to ensure alignment of branding, logistics, and guest experience.

Assist with high-visibility events involving donors, community leaders, physicians, or executive leadership when requested.