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Position Summary
The Events Coordinator is responsible for planning, coordinating, and executing campus events that support the mission of Maharishi International University. This role ensures that events—ranging from academic programs and visiting scholars to community gatherings and institutional functions—are delivered with a high level of organization, professionalism, and alignment with MIU’s consciousness-based approach.
The Events Coordinator serves as the central point of coordination across departments, ensuring seamless logistics, clear communication, and effective use of campus facilities and resources.
Key Responsibilities
- Event Planning & Execution
- Plan and manage all aspects of campus events from concept through completion
- Coordinate logistics including venue setup, A/V, catering, lodging, transportation, and staffing
- Develop detailed event timelines, run-of-show documents, and post-event evaluations
- Ensure events reflect MIU’s standards and consciousness-based values
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- Campus Coordination
- Serve as the primary liaison between internal departments (Facilities, Housing, Dining, IT, Academic Programs)
- Coordinate scheduling and use of campus spaces including Dalby Hall, library spaces, and other venues
- Manage competing priorities and resolve scheduling conflicts
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- Vendor & Contract Management
- Coordinate with external vendors for catering, rentals, A/V, and other services
- Assist in developing and managing event-related contracts
- Ensure vendors meet university standards and timelines
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- Budget & Financial Oversight
- Develop and track event budgets
- Ensure cost-effective use of resources while maintaining quality
- Process invoices and coordinate with finance for timely payments
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- Communications & Promotion
- Coordinate event communications with Marketing and Communications
- Support development of promotional materials and campus-wide announcements
- Ensure clear communication with event stakeholders and participants
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- On-Site Event Management
- Oversee event setup, execution, and breakdown
- Troubleshoot issues in real time
- Serve as the point of contact during events to ensure smooth operations
- Post-Event Assessment
- Gather feedback from stakeholders
- Track attendance and outcomes
- Recommend improvements for future events
Qualifications
Required
- Bachelor’s degree in Event Management, Hospitality, Communications, or related field (or equivalent experience)
- 2–4 years of experience coordinating events or similar operational roles
- Strong organizational and project management skills
- Ability to manage multiple events and priorities simultaneously
- Excellent communication and interpersonal skills
Preferred
- Experience in higher education or campus environments
- Familiarity with A/V systems and event technology
- Experience with contract coordination and vendor management
Core Competencies
- Attention to detail and follow-through
- Problem-solving under pressure
- Strong customer service orientation
- Ability to work collaboratively across departments
- Alignment with MIU’s mission and values
Work Environment & Expectations
- Some evenings and weekends required based on event schedules
- Active, hands-on role requiring movement across campus and event sites
- Ability to lift up to 25 lbs
Measures of Success
- Successful execution of events with minimal operational issues
- Positive feedback from stakeholders
- Effective budget management
- Increased efficiency and standardization of event processes
Strategic Value of the Role
This position plays a key role in shaping the experience of students, faculty, staff, and visitors at MIU. Well-executed events directly contribute to student engagement, community connection, and the university’s external reputation.
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