Residency Program Coordinator, Teacher Education Department

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Position Summary

MAJOR DUTIES

• Supports and Coordinates, under the direction of the Senior Director, day-to-day operations of the Teacher Residency Program.

• Maintains accurate records, reports, databases, residency calendars, contracts, placement records, licensing documentation, stipend tracking, and required compliance files.

• Supports administrative requirements including residency contracts, memoranda of understanding (MOUs), student files, and required NMPED documentation.

• Prepares and submit appropriate documentation and required reports to NMPED, HED, grant agencies, and institutional offices.

• Assists in data collection, surveys, inventories, program evaluation reporting, and grant documentation.

• Coordinates residency site placements in collaboration with partner districts.

• Schedules residency experiences and manage administrative timelines related to placements and licensure documentation.

• Serves as liaison between San Juan College and partner school districts.

• Develops and maintain professional relationships with district human resource personnel, principals, site coordinators, and partner representatives.

• Coordinates and update MOUs and partnership agreements with oversight from the Senior Director.

• Represent the Teacher Education Department at state level and district meetings and community events as appropriate.

• Market and promote the Teacher Education Department programs, including residency, alternative licensure, and bachelor’s pathways.

• Maintain and update full Teacher Education website content and marketing materials.

• Maintain and update Teacher Education professional development online content and marketing materials.

• Develop brochures, recruitment materials, and informational communications.

• Represent SJC at career fairs, recruitment events, and community outreach activities.

• Track recruitment data and support enrollment growth strategies under the guidance of the Senior Director.

• Support Teacher Education Department professional development event logistics and coordination.

• Foster an environment grounded in respect for rural, culturally and linguistically diverse, and tribal communities.

• Attend departmental meetings and other college meetings or events, as required.

• Perform other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of administrative operations, program coordination, and partnership development principles.

• Knowledge of grant compliance, documentation, and reporting practices.

• Knowledge of marketing and recruitment strategies in higher education or workforce development settings.

• Knowledge of general office administration practices, records management, and professional communication standards.

• Skill in organization, project management, and prioritization.

• Highly skilled in interpersonal relations and working effectively with diverse constituencies.

• Effective written and oral communication skills.

• Knowledge of job-related software, data systems, and database management.

• Ability to work independently and coordinate work across multiple stakeholders.

• Ability to maintain confidentiality and manage sensitive documentation.

SUPERVISORY CONTROLS

The Senior Director of Teacher Education assigns and oversees work in terms of program coordination priorities, partnership development, and compliance requirements. The supervisor reviews completed work for compliance with established procedures and institutional guidelines.

GUIDELINES

Guidelines include New Mexico Public Education Department Teacher Residency requirements, grant reporting expectations, institutional policies and procedures, and applicable college regulations. These guidelines require judgment, selection, and interpretation in application; the Senior Director serves as a resource for guidance and clarification. 

COMPLEXITY/SCOPE OF WORK

• The work consists of coordinating multiple operational, compliance, marketing, and partnership functions related to the Teacher Residency Program. Strict grant regulations and the coordination of several district partnerships contribute to the complexity of the position.

• The purpose of this position is to ensure efficient, compliant, and sustainable administrative operation of the Teacher Residency Program. Success in this position supports strong district partnerships, accurate, timely reporting, program continuity, and operational effectiveness.

CONTACTS

• Contacts are typically with co-workers, other college personnel, faculty, staff, students, teacher residency site partners, NMPED department, representatives of accreditation agencies, vendors, and members of the general public.

• Contacts are typically to give or exchange information, to resolve problems, to provide services, to negotiate or settle matters, and to motivate or influence persons.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects, operates a computer, helps develop pamphlets and marketing materials, creates schedules, uses a telephone and communicates with a variety of collaborative offices across campus by telephone, email and walking to other locations.
• The work is typically performed in an office, lab or classroom.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Minimum of three to five years of progressively responsible experience in office administration, program coordination, higher education support services, grant administration, marketing, or a related field, with demonstrated experience sufficient to thoroughly understand the diverse objectives and functions of departmental subunits in order to effectively direct and coordinate work within a division/department; Associate’s or Bachelor’s degree preferred.

• Demonstrated experience managing multiple deadlines, records, and stakeholder communications.

• Possession of or ability to readily obtain a valid driver's license issued by the State of New Mexico for the type of vehicle or equipment operated.

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)
• Unofficial Transcripts. (Optional)
• Letters of Recommendation (Optional)

This position will remain with the first review of applications occurring on Monday, March 9, 2026,

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.