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Position Title: Billing Clerk
Responsible for vehicle sales processing of car deals, including, but not limited to, all finance contracts, lease contracts, bills of sales, odometer statements, trade-in stock cards, disclosures, warranty and title registration forms, rebates and verifying finance regulations have been followed. Responsible for related schedules.
Responsibilities:
- Ensure all the proper forms are in each and every deal. Ensure all paperwork is complete with signatures.
- Ensures all the proper registration paperwork is sent out to be registered within a 24-hour period (including cutting checks if necessary).
- Ensures floor plan payoffs are completed within the flooring guidelines.
- Ensures gap, warranty and all other aftermarket contracts are registered in a timely manner. (Cut checks if necessary).
- Handle paperwork for all wholesale and dealer transfer deals.
- Keeps management team up to date with any missing, incorrect or incomplete paperwork. Keeps them informed of any chargebacks.
- Key in all invoices for all stores.
- Maintain all related schedules.
- Maintaining the used car book (RMV).
- Maintains a professional attitude with co-workers, customers, vendors.
- Prepare all trade-in information.
- Prepare stock cards for all new and used vehicles. Key in all data related to purchases.
- Prepare tax and title documents.
- Receive and process all deal paperwork from F&I departments. Key in all data related to vehicle sales.
- Submits all extended warranty contracts.
- Verify all down payment money has been received. Process 8300 form if applicable.
- Verify all trade in information including pay-off data is correct.
- Verify and follow up on CIT over 10 days.
- Verify contracts for gap, warranty and any other aftermarket products sold.
- Verify incentive information.
- Verify Red Flag and OFAC check has been done. Verify RBPN has been signed.
- Follow up on all payoffs to ensure a quick return of title.
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