Meeting Event Coordinator (Temporary)

Where Human Connection Fuels Possibility ​

At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. ​

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

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Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.​

And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ​

That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.​

We have a passion for excellence and genuine care for the people making it possible.

What You’ll Be Doing

• Meet deadlines set by MEMs and clients while managing hotel blocks, inventory, and program documentation.

• Create and manage reporting timelines, review program detail reports, and deliver custom reports as needed.

• Develop custom program materials such as sign‑in sheets, and mail‑merge documents.

• Coordinate project mailings, produce name badges and labels, and ship event materials.

• Maintain accurate records, data entry, and file management while supporting inter‑departmental process improvements.

What You’ll Bring

• Bachelor’s degree or 2 years of equivalent business experience (hospitality degree a plus).

• 6–12 months of event coordination or related experience.

• Strong organizational skills with the ability to manage multiple demands.

• Excellent computer skills, including Microsoft Office and the ability to learn new technology quickly.

• Ability to analyze and manipulate data to create custom reports.

• Strong interpersonal communication and customer service skills.

• Ability to lift up to 25 pounds.

Nice to Have

• Experience working with event management systems or registration platforms.

• Prior experience supporting large‑scale meetings or incentive programs.

• Familiarity with hotel blocks, BEOs, or program logistics.

Working Logistics & Things You Should Know

• This is an in-office role.

• The role operates on CST hours.

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.