Accounts Payable Specialist

Description

Position Summary

The Accounts Payable Specialist is responsible for managing the company’s outgoing payments and ensuring invoices are processed accurately and in a timely manner. This role supports the accounting department by maintaining organized financial records, verifying expenses, and ensuring compliance with company policies and accounting procedures.
 

As a publicly owned and well-funded company, we maintain a fast-paced environment with a four-day close cycle. While extended hours are expected during close and audit periods, the team maintains a healthy work-life balance and a highly collaborative culture.

Key Responsibilities

Review, verify, and process vendor invoices for accuracy and proper approval.

Match purchase orders, receipts, and invoices to ensure proper documentation before payment.

Enter invoices into the accounting system and maintain accurate records of all transactions.

Prepare and process check runs, ACH payments, and wire transfers.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Communicate with vendors regarding payment status, invoice issues, or account inquiries.

Maintain organized files of invoices, payment confirmations, and supporting documentation.

Assist with month-end closing activities related to accounts payable.

Ensure compliance with company policies, internal controls, and accounting procedures.

Support audits by providing requested documentation and reports.

Monitor payment schedules to ensure vendors are paid according to agreed terms.

Assist with expense report review and processing when applicable.

Working Conditions

On-site position in a manufacturing and office environment.

Extended hours required during month-end close and audit periods due to a four-day close cycle.

Outside of peak periods, offers flexibility and strong work-life balance within a highly collaborative team environment.

Occasional travel may be required for training or audit-related activities.

No relocation assistance is available for this position

Requirements

Qualifications

Bachelor’s degree in Accounting, Business Administration, or related field.

Strong analytical and problem-solving skills.

High attention to detail with a demonstrated ability to achieve 99.9% accuracy in work.

Excellent communication and documentation skills.

Ability to manage sensitive information with discretion.

Strong proficiency in Microsoft Office Suite and accounting systems.