Office Manager / Administrative Assistant

Office Manager / Administrative Assistant

Executive / Administration

Finksburg, MD

Caring Hands Inc. is a licensed Developmental Disabilities Administration (DDA) provider dedicated to delivering compassionate, person-centered services to individuals with developmental disabilities. We are committed to excellence, professionalism, and creating a supportive environment for both the individuals we serve and our employees.

We are seeking an organized, professional, and customer-focused Office Manager / Administrative Assistant to support daily office operations and provide administrative support to leadership, staff, and clients. This position plays a critical role in ensuring the efficient operation of the organization.

Compensation

$18–$21/hour
Full-Time

Job Summary

The Office Manager / Administrative Assistant is responsible for coordinating office operations, managing administrative functions, supporting leadership, and serving as a professional point of contact for clients, families, staff, and community partners.

Key Duties

• Answer phones, direct calls, and respond to inquiries professionally
• Manage calendars, appointments, and meeting schedules
• Maintain office supplies, inventory, and equipment
• Assist leadership with administrative and operational tasks
• Prepare, organize, and maintain records, files, and correspondence
• Support onboarding and personnel file management
• Assist with data entry, document management, and reporting
• Ensure a welcoming and professional office environment

Requirements

• Strong organizational and multitasking skills
• Excellent customer service and communication abilities
• Proficiency with Microsoft Office and general office technology
• Ability to maintain confidentiality and professionalism
• Ability to pass required background checks

Preferred Qualifications

• Previous administrative, office management, or healthcare office experience preferred
• Experience working in DDA, healthcare, behavioral health, or human services preferred
• Associate degree or equivalent work experience preferred

Key Traits

• Organized
• Professional
• Dependable
• Detail-oriented
• Customer service-focused
• Team-oriented
• Strong communication skills
• Problem-solving mindset

Benefits

• Competitive compensation
• Professional development opportunities
• Supportive team environment
• Opportunities for career growth and advancement
• Meaningful work that positively impacts the lives of others