Office Administrator, Sport Management Program (Orange County)

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Job Responsibilities:

• Provides administrative and campus support to faculty, staff, and students;

• Responds to phone calls, text messages, and emails from prospective students and current students, alumni, and industry partners;

• Provides office coverage on the nights that Sport Management holds classes (Tuesday and Wednesday afternoon/evening)  and at Sport Management events;

• Assists with the development and implementation of the current fiscal year’s student recruitment/outreach and marketing plans;

• Attends off-campus admission recruiting events;

• Works directly within enrollment management software (Slate) to conduct application outreach and manage inquiries made via external marketing partners;

• Conducts weekly phone calls with prospective students and unsubmitted applicants;

• Assists in the management of Sport Management program events on the USF website and Slate platforms;

• Assist with student registration and maintaining academic records;

• Supports coordination and organization of events such as the new student orientation, on-campus events, alumni socials, etc.;

• Responsible for cleaning, set up, and maintenance of all campus spaces, equipment, and supplies -- these duties include cleaning whiteboards, chairs, tables, and podiums; stocking rooms with supplies; making sure fans and lights are working properly; etc.;

• Maintains and monitors inventory of marketing, classroom, and office supplies;

• Assists students and faculty with facilities and technology requests;

• Creates outgoing email communications, internship, and job postings; and

• Performs other duties as assigned by the Associate Director for the Master of Science in Sport Management program (Orange County).

Qualifications:

• Associate's degree and equivalent work experience. Bachelor’s degree preferred.

• One year of administrative office experience, preferably in an academic environment. 

• Exceptional customer service experience required. 

• Excellent organizational, interpersonal, and oral/written communication skills. Some marketing and sales experience is helpful. 

• Proficiency in Google Suite, particularly Google Calendar, Google Docs, Google Sheets, Google Slides, etc.. 

• Ability to work independently, establish priorities, and meet deadlines as the office administrator may be the only employee on campus at times. 

• Ability to analyze and interpret data. 

• Proven ability to work effectively as a team member and with a diverse community. 

• Ability to work some evenings and weekends. 

• Willingness and knowledge to troubleshoot minor technology issues. 

• Ability to lift 30+ pounds, be able to sit and/or stand for long periods of time, bend, and clean and move furniture around. 

• An understanding of and commitment to support the University of San Francisco’s mission, vision, and values.

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