Accounts Payable Coordinator

Company Overview

Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence. We offer end-to-end solutions—from design and installation to ongoing maintenance and emergency support—helping clients maximize building performance, energy efficiency, and equipment lifespan.

Key Responsibilities

• Process vendor invoices accurately and timely

• Verify invoices have proper approvals and supporting documentation

• Match invoices to purchase orders and receipts when applicable

• Prepare weekly check runs, ACH payments, and wire requests

• Monitor due dates to ensure vendors are paid on time

• Reconcile vendor statements and resolve billing discrepancies

• Respond to vendor inquiries regarding payment status

• Maintain organized AP files and records

• Assist with keeping the AP aging current and clean

• Communicate with internal teams regarding missing invoices, approvals, or payment needs

Qualifications

• 2+ years of accounts payable or administrative accounting experience preferred

• Strong attention to detail and follow-through

• Ability to prioritize tasks and meet deadlines

• Good communication and customer service skills

• Experience with accounting software or ERP systems preferred

• Proficiency in Microsoft Excel, Outlook, and data entry

Ideal Candidate

• Dependable and accountable

• Sense of urgency with payments and deadlines

• Organized and process-driven

• Positive attitude and team player

• Comfortable working in a fast-paced environment

Benefits:

• Competitive salary based on experience.

• Health, dental, and vision insurance.

• Paid time off and holiday pay.

• Opportunities for professional development and certification assistance.

Equal Employment Opportunity:

Upchurch Companies provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.