Senior Accountant

The Senior Accountant supports the team through the coordination and management of finance and accounting related tasks. Under the direction of the Branch Controller, this role is accountable for tracking all of the financial components of the project such as budgets, estimates, costs, and billings ensuring that all responsibilities and processes in support of the assigned project are timely, accurately and efficiently completed.

Key Responsibilities:

• Job File Management: Create and maintain new and existing job files in the shared drive, ensuring all relevant documents are accurately stored and organized.
• Data Entry: Review new job sheet information and enter it into Spectrum software, maintaining accurate and up-to-date records.
• Document Imaging: Image new job sheets, contracts, estimate letters, Certificates of Insurance (COIs), correspondence, bonds, and other contract-related documents.
• Contract Documentation: Complete contract documents and request required contract documents from customers, such as COIs, bonds, and CCIP/OCIP.
• Financial Support: Work closely with the Controller and Operation Managers to support financial tasks and maintain accurate reporting on assigned projects.
• Billing Preparation: Prepare monthly AIA and TM billings for all assigned jobs and assist with AIA billing via external portals such as Textura, Procore, and other software platforms.
• Lien Waivers and Insurance: Ensure lien waivers and insurance certificates are acquired and processed according to client requests.
• Project Billing: Collaborate with Project Managers on schedules of values, change orders, and monthly progress billings, verifying that all invoicing requirements are met.
• Reporting: Provide requested reports to Project Managers in a timely manner and ensure all project-related documentation is accurately maintained.
• Timecard Processing: Process weekly timecards for union employees, ensuring accuracy and compliance with payroll requirements.
• AR Management: Maintain accounts receivable (AR) records, follow up on past-due invoices, and assist with collections as needed.
• Professional Relationships: Develop and maintain positive professional relationships both internally and externally, facilitating smooth project accounting operations.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 5 years of experience in accounting or finance, with a focus on project accounting preferred.
• Proficiency in accounting software (e.g., Spectrum, Textura, Procore) and Microsoft Office Suite (Excel, Word).
• Strong attention to detail, with excellent organizational and time management skills.
• Ability to handle multiple tasks and manage competing priorities effectively.
• Proven experience in handling billing processes, contract documentation, and financial reporting.
• Excellent communication skills and the ability to work collaboratively with internal and external stakeholders.

Work Environment: 
This job is fully in person, on site.

Schedule:

• Monday to Friday

Work Location:

• In person

Salary: 

• $80,000-90,000 DOE

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Equal Employment Opportunity

BLUESTONE COMMUNUCATIONS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,  BLUESTONE COMMUNICATIONS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. BLUESTONE COMMUNICATIONS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of BLUESTONE COMMUNICATIONS' employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.