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Take Charge of Your Career at Interstates
At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here.Â
The Administrative Assistant is essential to the flow of communication and coordination across project and service teams. This role provides administrative, scheduling, documentation, and coordination support to the Assistant Project Manager (APM) and Senior Service Managers—helping keep teams aligned, informed, and moving forward.Â
By owning the details, communication flow, and organization behind the scenes, the Administrative Assistant enables project and service leadership to stay focused on customers, execution, and sound decision-making. This role is essential to keeping projects running smoothly in a fast-paced environment with many moving parts.
The ideal candidate is a proactive problem solver who works independently, adapts quickly to changing priorities, and communicates effectively in a fast‑paced environment with many moving parts.
Key Responsibilities
Scheduling & Planning
- Create, update, and maintain project schedules
- Maintain project calendars and key deadlines.
Meeting & Communication Support
- Schedule meetings, including invites, logistics, and materials.
- Take meeting notes, document decisions, and distribute action items.
- Post notes and updates in appropriate systems to ensure project visibility.
Documentation & Data Management
- Record changes, track progress data, and organize project documentation.
- Maintain project files, correspondence, and status records.
- Support information flow between field teams, engineering, and project leadership.
Reporting & Administrative Support
- Assist with assembling project reports
- Support travel planning, expense reports, and onboarding logistics for project team members.
Ideal Candidate Qualities
- Adaptable mindset — focuses on solutions, not problems.
- Able to work independently, but also collaborate as needed
- Eager to learn and grow within project and service operations.
- Strong organizational, communication, and time‑management skills.
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel).
- Previous experience in project, administrative, or coordination roles preferred.
Compensation: The pay range for the Project Assistant position is $23-30/hr + benefits. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience.
Location: This position is 100% in office. The hours are 7:30 am-4:00 pm.
Application Deadline: March 20th, 2026
Applications received after this date may still be considered depending on the status of the search.
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What You Should Know Before You Apply
Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.
Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.
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