Accounts Payable Specialist

WELCOME!

Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for a manufacturing company. This role ensures the timely and accurate processing of vendor invoices, expense reports, purchase orders, and payments while maintaining compliance with company policies, industry regulations, and accounting standards. The ideal candidate is detail-oriented, highly organized, and experienced in manufacturing and inventory-related accounting environments.

Key Responsibilities

• Process and verify vendor invoices, ensuring proper coding, approvals, and supporting documentation.

• Match invoices with purchase orders and receiving documents (three-way matching).

• Prepare and process weekly and monthly payment runs via ACH, wire transfers, checks, and other approved methods.

• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries.

• Maintain accurate vendor records, including W-9 forms, banking information, and tax documentation.

• Monitor accounts payable aging and ensure timely payment of obligations.

• Assist with month-end and year-end closing activities, including accruals and account reconciliations.

• Collaborate with purchasing, production, inventory, and receiving departments to ensure accurate recording of inventory and manufacturing-related expenses.

• Support audits by providing requested documentation and account analyses.

• Ensure compliance with company policies, internal controls, and applicable financial regulations.

• Track and reconcile employee expense reimbursements and corporate credit card transactions.

• Prepare and maintain AP reports for management review.

• Assist with process improvements and implementation of AP best practices.

Qualifications & Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• An equivalent combination of education and experience may be considered.

• 2–5 years of accounts payable experience.

• Manufacturing industry experience preferred.

• Experience with inventory accounting and purchase order systems is highly desirable.

• Experience in highly regulated industries is a plus.

• Strong understanding of accounts payable principles and accounting procedures.

• Proficiency in accounting software and ERP systems. (Quickbooks & Acumatica)

• Advanced knowledge of Microsoft Excel.

• Excellent attention to detail and accuracy.

• Strong organizational and time-management skills.

• Ability to handle confidential financial information.

• Effective written and verbal communication skills.

• Strong problem-solving and reconciliation skills.

• Ability to work independently and as part of a team.

Compensation & Benefits

Compensation: $55,000

Professional development opportunities.

Schedule and Location

Monday-Friday 9:00 am-5:00 pm

Fully onsite Fort Lauderdale