Accounts Payable Specialist

Job Description:

Position Summary

The Accounts Payable (AP) Specialist plays a critical role in managing the company’s outgoing financial transactions, maintaining fiscal integrity, and preserving vendor relationships. This position is responsible for the full-cycle accounts payable process, ensuring the accurate, timely, and compliant processing of vendor invoices, employee expense reports, and disbursements. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and a solid understanding of basic accounting principles to support month-end closing activities and uphold internal controls.

Key Responsibilities

• Full-Cycle Invoice & Expense Processing: Review, verify, and accurately code vendor invoices and employee expense reports into the ERP/accounting system in accordance with GL coding structures and internal controls.
• Matching & Reconciliation: Perform 3-way matching (invoices, purchase orders, and receiving documents) to verify accuracy; resolve discrepancies with purchasing, receiving, or external vendors in a timely manner.
• Disbursement Execution: Prepare and execute weekly payment runs, including physical checks, ACH payments, and wire transfers, ensuring adherence to payment terms and discount opportunities.
• Vendor Management: Maintain accurate vendor master records, respond promptly to vendor inquiries, reconcile monthly vendor statements, and foster positive supplier relationships.
• Month-End & Financial Reporting: Assist the accounting team with month-end closing processes, including accrued expense entries, AP reconciliations, and generating standard AP reporting as required.
• Compliance & Auditing: Enforce internal financial controls, company travel/expense policies, and assist with annual audit preparations and 1099 reporting.

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related business field preferred (equivalent experience accepted).
• Experience: 2+ years of hands-on accounts payable or general ledger accounting experience in a fast-paced environment.

Technical Proficiency:

• Demonstrated proficiency with ERP software (e.g., NetSuite, QuickBooks, SAP, Workday, or similar accounting platforms).
• Advanced Excel skills, including proficiency with Pivot Tables, VLOOKUP/XLOOKUP, and managing large datasets.

• Accounting Principles: Strong understanding of GAAP (Generally Accepted Accounting Principles) and full-cycle AP workflows.

Core Competencies & Soft Skills

• High level of accuracy, analytical rigor, and attention to detail.
• Excellent organizational and time-management skills with a proven track record of meeting strict deadlines.
• Strong written and verbal communication skills for effective inter-departmental collaboration and external vendor correspondence.
• Proactive problem-solving capabilities to resolve billing discrepancies and streamline AP processes.

MTN is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.