Operations Specialist

Job DetailsJob Location: Fort Lauderdale, FL 33309Position Type: Full TimeTravel Percentage: NoneJob Shift: AnyJob Category: Admin - ClericalPosition Title: Operations Specialist - CRM Department: Operations Center Reports To: Operations Center Manager / Director Location: Fort Lauderdale, FL. Role Summary The Operations Specialist – CRM is responsible for managing end-to-end coordination of medical transport missions, from initial client inquiry through mission completion. This role combines client engagement, sales execution, and operational coordination to ensure safe, efficient, and high-quality service delivery within a 24/7 operations environment. Essential Duties & Responsibilities Respond to customer inquiries in accordance with company standards and service guidelines across multiple channels, including phone, email, and other communication platforms  Generate, manage, and follow up on transport quotes to drive conversion and maintain client engagement  Schedule and confirm missions in alignment with operational feasibility and client needs  Coordinate hospital bed admissions and ensure all clinical and logistical requirements are met prior to transport  Prepare and complete all required documentation for confirmed missions  Maintain ownership of assigned cases from initial inquiry through mission completion and post-mission follow-up  Provide consistent and proactive updates to clients and stakeholders to ensure a high level of customer satisfaction  Collaborate with internal departments (Aviation, Medical, Maintenance, and Finance) to ensure seamless mission execution  Support outbound client engagement efforts, including follow-up communication and relationship management with new and existing clients  Meet or exceed assigned performance goals, including sales targets, response times, and service level standards  Utilize internal systems to accurately document and manage workflow activity  Ensure compliance with company policies, aviation regulations, and operational procedures  Perform other duties as assigned  Additional Duties & Responsibilities Participate in client meetings, industry events, and trade shows as required  Support continuous improvement efforts related to workflows, communication standards, and operational processes  Maintain accurate, timely, and complete records across all systems and platforms  QualificationsEducation & Experience Bachelor’s Degree preferred  Previous experience in inside sales, customer service, or client-facing operations preferred  Experience in medical transport, healthcare coordination, or aviation services strongly preferred  Demonstrated track record of achieving sales or performance targets preferred  Ability to work 12-hour shifts in a 24/7 operational environment, including evenings, weekends, and holidays on site.  Ability to travel up to 10% as needed  Skills & Competencies Strong verbal and written communication skills with the ability to engage effectively with clients, medical professionals, and internal teams  Ability to manage multiple cases simultaneously in a fast-paced, high-pressure environment  Strong problem-solving and decision-making skills in situations with limited standardization  Ability to read, interpret, and apply operational procedures, safety guidelines, and regulatory requirements  High attention to detail with strong organizational and documentation skills  Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and ability to learn internal systems quickly  Ability to build rapport and maintain a high level of customer service while managing complex logistics  Work Environment & Schedule 24/7 operations environment requiring flexibility to work 12-hour shifts, including nights, weekends, and holidays on site. Role may require extended periods of sitting, multitasking across systems, and handling high call/email volume